Welcome, new employee!
You've probably already heard that the Harvard School of Public Health is a great place to work. As you get more comfortable with our campus and your job, we urge you to explore the world of opportunities available to you here - and learn for yourself why this is a great place to be.
HSPH and our Harvard affiliates are large and complex. These Web pages are intended to guide you through your entry to our community and help you to make the most of the benefits and challenges you'll find here.
Click on the links below, for the information that will be most useful to you in your first few weeks and months at HSPH.
Need more information? Additional information and forms can be found through HARVie.
Where to Start
Once your manager provides you with your HUID number and you have an HSPH email, request your Harvard PIN.
Your HUID and PIN will allow you to utilize many of Harvard's online resources such as HARVie and provides you with access to your tax and compensation information in PeopleSoft.
- Request Your Harvard PIN
- PeopleSoft Time Reporting and Absence Management helps you keep track of your time worked and current balances for vacation, sick, personal, and other time off.
- PeopleSoft Absence & Time Reporting Training
- PeopleSoft Absence & Time Reporting Resources
- Exempt Staff: Absence Management Quick Reference Sheet
- Overtime-Eligible Staff: Viewing and Entering Time Reference Sheet
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Benefits
Learn more about your benefits today.
- Health Benefits, if you are eligible for health benefits you have 60 days from your date of hire to enroll in medical, dental, life and disability coverage. You should receive an enrollment guide in your new employee packet mailed to your home address. You can enroll online via PeopleSoft once you have your HUID and PIN. If you have not received your enrollment package, please contact the Benefit Services Group at (617) 496-4001.
- Benefits Office Hours in the Longwood Medical Area, LMA employees have the opportunity to meet with a representative to discuss retirement, insurance, flexible spending or any of your other benefits. Please contact the Benefit Services Group at (617) 496-4001 to schedule an in-person, confidential appointment with Sarah Nicholson every Friday between 9:00 a.m. and 5:00 p.m.
- Your Employee Assistance Program (EAP), The Wellness Corporation
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HSPH/Harvard 101
Here are some "basics" that will help you be a knowledgeable and proud member of our HSPH and University-wide communities.
- HSPH Core Values
- Milestones in HSPH History
- About HSPH Research Departments
- HSPH Locations and Facilities
- The Harvard Guide: The Faces, Places, History, and Lore of America's Oldest University
- Guides to Harvard Acronyms and Lingo.These guides explain Harvard's many "alphabet-soup" acronyms like "HRES" and unfamiliar lingo and references like "the Hasty."
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Key People and Offices at HSPH
Sometimes it's not what you know, but who you know that brings the best results. The shortcuts below will lead you to the people and departments relevant to your work.
- Finding Your HR Partner
- Ombuds Office, may provide help for a work-related situation. The Ombuds Office, which also serves Harvard's Dental and Medical Schools, supplements the resources provided by HSPH's Human Resources Office.
- Deans and Directors, lists the Deans and Directors of HSPH's departments.
- Research Departments at HSPH
- Web Site Reference Guide links to additional Harvard Web pages and information you may find helpful.
Finding your way here. Whether you're driving, bicycling, walking, or taking public transportation, here are some guides for planning your route to and around HSPH.
- MASCO (Medical Academic and Scientific Community Organization, Inc.) learn about parking and shuttles in the Longwood Medical and Academic Area (LMA).
- CommuteWorks, commuting service alternatives for employees and students in the Longwood Medical and Academic Area (LMA).
- Harvard M2 Cambridge Shuttle
- CommuteFit, earn rewards for commuting to work on foot or bike.
- Where to Park Your Bike
- CommuterChoice Program, register for your MBTA Pass online or find the best commuting information and services for your commute to the Cambridge Allston/Brighton campuses.
- Transit Pass Program, buy your MBTA Pass here.
- Area Maps, utilize our online resources to find your way.
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HSPH and Harvard Policies
The following policies are natural outgrowths of HSPH's position as a global citizen and leader in the field of public health research.
- Harvard's University-Wide Policies
- Harvard University Personnel Manual
- Harvard's Non-Discrimination Policy
- Union Contracts
- Let's Be Clear: 100% Smoke-Free Campus, learn about the Harvard Longwood Campus smoking policy and smoking cessation resources.
- Harvard's Commitments to Sustainability, Harvard's three, University-wide scale overaching commitments.
- Harvard University Compliance Web site, file a report if you witness ethical, legal or financial misconduct on the job and are unable to discuss them with a supervisor, human resources or the ombudsman.
- Harvard University Sexual Harassment and Drug-Free Policies
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Health, Safety, and Security
These resources are aimed at keeping you and others healthy, safe and secure, whether you're sitting at your desk or traveling abroad.
- MessageMe, text message system for extreme emergencies. Register today!
- Fire Evacuation Instructions
- Ergonomics, healthwise computer habits
- Environmental Health Safety's Training and Individual Ergonomic Evaluations
- Harvard University Police Department, call 617-432-1212 for the Longwood branch.
- Longwood Area Security Officers, Allied Barton Security.
- "Playing it Safe" 2010 -2011
- Protection of High Risk Information
- Harvard's Enterprise Security Policy
- Harvard Public Health NOW Article: Harvard Presses Policy on Protecting Confidential Information (April 25, 2008)
- Green Office Resource, tools from the Office of Sustainability at Harvard to make your office and commute greener.
- Longwood Green Labs, tools and services for Green Labs at HMS and HSPH
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Fun and Fitness
Outings and Innings is a one-stop convenient source of terrific perks provided exclusively to Harvard University employees.Harvard Neighbors helps both newcomers and more established members of the Harvard community to become acquainted with one another.Athletics at Harvard
Fitness Reimbursements
- HSPH Fitness Benefit, provides financial assistance to faculty, staff and post docs who wish to enhance their well being through physical activity.
- Harvard University Group Health Plan (HUGHP) Fitness Benefit, reimburses eligible HUGHP members up to $150 per calendar year for health club memberships.
- Harvard Pilgrim Health Care (HPHC) Fitness Reimbursement Program, reimburses eligible Harvard Pilgrim members up to $150 per family per calendar year for qualified health and fitness club memberships.
Center for Wellness, wellness programs such as massage, acupuncture, yoga and CPR classes offered by Harvard University Health Services.School-wide Events: Annual events at HSPH.Sebastian's Café is HSPH's Green Restaurant Certified café and catering provider located in the Kresge Building.
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