MISCELLANEOUS INFO

ACCOMMODATIONS FOR GUESTS

The ERC recommends a Harvard-affiliated property, The John Jeffries House at 14 David G. Mugar Way in Boston , for housing guests. This facility is located at the foot of Beacon Hill at the corner of Charles and Cambridge Streets, close to the Massachusetts General Hospital and within walking distance of many tourist attractions. The House offers easy access to public transportation and is minutes away from several wonderful shopping districts.

This newly renovated turn-of-the-century house, offering forty-six rooms, has been carefully preserved throughout. Modern amenities have been incorporated and handsome reproduction furnishings are used in all rooms. Almost every room includes a kitchenette. Elevator service transports guests to all four stories of the house, and the entire facility is handicapped accessible. Twenty-four hour indoor parking is available at a rate of $20 per day. The rates per night, which include continental breakfast, are $109 for a studio room ($115 on Friday and Saturday) and $135 for a standard room ($139 on Friday and Saturday). Suites are also available, ranging from $159 to $169. On weekends suite rates are $10 more. All rates are subject to a 12.45% tax. For reservations call (preferred) (617) 367-1866 or fax (617) 742-0313.

Another option is Boston Reservations, Boston Bed & Breakfast, Inc. at 67 Linden Woods Road , Waltham , MA 02451 for accommodations at other bed and breakfasts, small hotels and inns, and private clubs within walking distance of the school. Rates start at $120 per night. For more information call (781) 547-5427 or fax (781) 547-5420.

The Eliot Hotel located at 370 Commonwealth Avenue , Boston , will offer one- bedroom suites at $255.00 per night to all Harvard Medical Affiliates. As always, this rate is available on a Last Room Available basis with very limited blackout dates. For more information, please contact Laura Vardon or Maureen Toomey at 617-267-1607.

AFTER HOURS TAXI SERVICE

From 9:00 PM to 3:00 AM, Harvard School of Public Health faculty, staff and students with a valid Harvard Longwood Campus photo ID can obtain taxi vouchers for trips to T-stops or residences within a one-mile radius from campus. Should your destination go beyond the one-mile radius of the campus, the taxi meter will be turned on and you will be responsible for the additional fare. Each taxi will only go to one destination with up to four people. Taxi service is available at anytime during these hours on a first come first serve basis. Please be aware that traffic and weather conditions may affect the timeliness of the taxi service. Interested parties must go to the security desk at the front lobby of the FXB Security Desk, at 651 Huntington Avenue.

ALUMNI/AE ASSOCIATIONS

Every graduate of the Harvard School of Public Health is a member of the Harvard Public Health Alumni/ae Association. The Association is governed by an elected body, and news is published twice each year in the Harvard School of Public Health Review. The Association, together with the Alumni/ae Relations Office at the School, works to promote a spirit of fellowship and encourage communication among all graduates. For further information, call the Alumni Relations Office at (617) 351-0160.

Graduates of the industrial hygiene program become members of the Harvard Guild of Industrial Hygienists. Members of this organization contribute to internships and graduate employment. Industrial hygiene alumni meet annually at the American Industrial Hygiene Conference to renew acquaintances and learn about the latest developments at the School.

BULLETIN BOARDS

Bulletin boards specifically for notices about occupational safety and health are located in Building I on the 14th floor.

CLERICAL SERVICES

Typing services are not provided by the Center. However, an individual in training status working on a sponsored research project may be eligible for limited clerical services and should first consult with his/ her faculty advisor.

COPYING SERVICES

Access to a copier is generally not provided by the Center for students. However, individuals conducting research under a faculty advisor with sponsored funds may request an exception.

COMPUTING AND EMAIL SERVICE

Microcomputers are generally available to research fellows, doctoral students, residents in occupational and environmental medicine, and master's students conducting research. Training and advice from computer programmers is also available.

The School operates an instructional computing facility, dedicated to serving the needs of students and faculty and offering free academic computing and data processing resources. The microcomputer laboratory is used by students for course work, word processing, spreadsheets, file transfer, basic statistical analysis, and Email service. E-mail account application forms may be obtained there. This facility, open daily throughout the entire year, is staffed by user assistants from 9:00 AM to 9:00 PM during the academic year. Swipe access using your Harvard ID card is required weekdays after 6pm and for access during the weekend. The location is the lower level of the Kresge Building . For further information call the user assistance office at 432-3165.

COOP

A branch of the Harvard Cooperative Society or the "Coop" is located in the Longwood Medical Area at 333 Longwood Avenue , tel. (617) 499-3300. Among other items, clothing, souvenirs, and books can be purchased there. Hours of business are 9:00 AM - 6:00 PM Monday - Friday and 11:00 AM -5:00 PM on Saturday. The Coop is closed on Sundays. The main store of the Harvard Cooperative Society is located in Harvard Square in Cambridge , Tel. (617) 499-2000. Harvard Square is a stop on the red line of the MBTA.

COURSE MATERIALS

Unless otherwise announced, course handouts are available only in the classroom, not in the Center's offices. The cost of course materials is the students responsibility.

DEPARTMENT OF ENVIRONMENTAL HEALTH

The Department of Environmental Health focuses on complex problems that require the insights of many specialties. The department's faculty, research staff, and students reflect the multidisciplinary nature of the field and include chemists, engineers, epidemiologists, applied mathematicians, physicians, industrial hygienists, occupational health nurses, physiologists, and physicists. Teaching and research activities of the department are conducted through three primary programs: Exposure Epidemiology & Risk; Environmental and Occupational Medicine and Epidemiology; and Molecular and Integrative Physiological Sciences. ERC programs bridge departmental programs in occupational health and environmental science and engineering, and include Simmons College as a collaborative institution in the discipline of nursing.

DISABILITY SERVICES

Services are provided for all students with clinically documented learning and/or physical disabilities, regardless of whether they are full or part-time, participants in a forum, special program, etc. Assistance in academic support, extracurricular activities, residential life, personal assistance, and transportation is available. Andy Eisenmann, Director of Student Affairs, provides confidential consultations with students regarding needs. His office is located in Kresge, Room G20. His telephone number is 432-1542 and his email is aeisenma@hsph.harvard.edu . Please review the official HSPH policy for more information at:

www.hsph.harvard.edu/administrative-offices/registrar/files/handbook.pdf .

ID CARDS

Main Office ( Cambridge ): 617-495-3322

Longwood Area: 617-432-0389

http://www.huid.harvard.edu

Post-doctoral fellows previously students at Harvard and other academic annual appointments will receive their renewals via interoffice mail to their new office addresses.

A Harvard ID Application must be completed for new fellows and employees. The application can be obtained at the EOME Main Office (SPH-1, Room 1402) or the HSPH ID Office.

The HSPH I.D. Office is located in SPH-3, past the elevators near the Kresge entrance. This is where the photograph is taken for the I.D. The office is open Monday through Friday, 8:00 a.m. – 4:00 p.m.

LIBRARIES/ ON-LINE LIBRARY ACCESS

The Countway Library of Medicine – the library needs of the School are served primarily by the Francis A. Countway Library of Medicine, the largest academic medical library in this country. The Countway offers faculty, students, clinicians, researchers, and scholars a collection of some 630,000 volumes of books and journals, some 2,000 electronic journals, a myriad of databases and other electronic resources, complimented by a superb rare books collection.

The Rare Books and Special Collections Department holds the archives of the Harvard Schools of Medicine, Dental Medicine, and Public Health, an extensive manuscript collection as well as prints, photographs, and the Warren Anatomical Museum .

Online resources are available through the Countway Library's Digital Library ( http://www.countway.harvard.edu ) or through the Harvard Libraries Portal ( http://lib.harvard.edu ). Because electronic resources such as journals, books, and databases, are licensed by the Harvard University Libraries for use by current faculty, students, and staff only, individuals must hold a valid Harvard University ID in order to access the online resources. Online system users must also obtain a Harvard University PIN ( http://www.pin.harvard.edu ) or an eCommons username and password ( http://eccommons.med.harvard.edu ).

Harvard's book, journal, and other resource holdings are listed in the HOLLIS catalog ( http://holliscatalog.harvard.edu ). HSPH students may borrow from the Harvard College Library, including Widener and others in Cambridge and also from the libraries of other Harvard schools. It is important to consult each library for hours and access restrictions. Items such as books or journal articles not held at the Countway Library may be requested through interlibrary loan (CountwayDoc), available through the Countway Website.

Hours : 8:00 a.m. – 11:00 p.m. Monday through Thursday; 8:00 a.m. – 8:00 p.m. Friday; 12 noon – 7:00 p.m. Saturday; and 12 noon – 11:00 p.m. Sunday.

Circulation : Books four weeks with renewal five times. Reserve books are used in-house for two-hour periods with renewals. Journals do not circulate.

For current information regarding the Library, please visit the Countway's Website at http://www.countway.harvard.edu/ or call 432-2136 (access) or 432-4888 (hours).

MAIL

In addition to the student mailboxes on the ground floor of the Kresge Building , Environmental and Occupational Medicine and Epidemiology Program (EOME) students have mailboxes within the Program outside Room 1402 of Building I. Please check both regularly. We cannot forward mail from the 14 th floor. EOME Residents with offices at Landmark Center will receive mail there. For all ERC students who applied via other programs within the Department of Environmental Health, your mailboxes should be provided through your respective programs. Please check with Linda Fox, EER Program Administrator, and Cheryl Magoveny, MIPS Program Administrator for location info.

OFFICES

The Center's administrative office is located in Ro om 1402 of Building I. Most occupational health faculty offices are located on the 14 th floor. The offices for industrial hygiene faculty are in the Landmark Building . The offices for first and second year residents are located at the Landmark Building , 3 rd Floor East. The office for the Director of the Occupational Medicine Residency is Main Campus, 14 th Floor, Room 1401, and for the Director of the Outreach Program- Landmark Building, 3 rd Floor East, Room 112-12. Limited office space is available for research fellows, doctoral students, residents, and master's students conducting research projects.

OHP POLICY ON MOONLIGHTING
(OEM RESIDENTS)

HSPH Occupational and Environmental Residency (OEMR) has physicians with a variety of clinical skills and board certifications. Some of the OEMR residents/fellows will want to moonlight in their clinical specialty area. OEMR residency does not prohibit residents/fellows from moonlighting that they have arranged for independently, under their personal full Massachusetts Medical License and medical malpractice insurance. This “moonlighting” experience would be considered completely independent from the OEMR program at HSPH. The only guidance the faculty would offer to residents/fellows who commit to moonlighting is to give careful consideration to timing and workload, so as not to interfere with schoolwork and responsibilities.

If you are a second year resident/fellow, you will be doing clinical practicum OEMR rotations under a CRICO malpractice policy that has been purchased by HSPH. This policy covers your clinical work ONLY at the HSPH practicum sites to which you have been assigned, and would not cover your doing clinical work at any other location. Although in some hospital-based fellowships/residencies it may be possible for residents/fellows to apply for expanded coverage schedule in order to moonlight, this is not an option that OEMR can offer to its residents/fellows.

In rare situations, for fellows who have already attained considerable clinical skills in occupational and environmental medicine, and those who hold a full license in Massachusetts , there may be an opportunity to do a small amount of “moonlighting” in Occupational and Environmental Medicine at a HSPH practicum site in which the resident has already successfully completed a rotation. A proposal for this moonlighting must be reviewed and approved by the Residency Director. Note: Moonlighting is not permitted with a limited license.

POST-DOCTORAL RESEARCH FELLOWS

http://www.hsph.harvard.edu/academicaffairs/postdocs.htm

ERC awardees are considered stipendee research fellows with benefits. The OEM 2 nd -year residents are considered stipendee research fellows without benefits except the Harvard Affiliate Health Insurance.

SAFETY

For your safety in the Longwood Medical Area and the city of Boston , walk with friends via main thoroughfares and in well-lit areas. Watch what's happening around you, stand tall, and walk confidently. Don't wear expensive jewelry. Be cognizant of and alert to your surroundings. When walking after dark, travel in groups of two or more; do not travel alone. Carry your purse close to your body. Don't pat your clothing to make sure your valuables are still where you placed them. Don't ride in the last car of the subway (farthest from the conductor), especially at night. Abide by common sense; if something looks suspicious, avoid and report it.

SEMINARS

All research fellows and degree candidates at the Harvard ERC are expected to attend the Monday seminars in occupational safety and health series on a regular basis. Research fellows, doctoral candidates, residents in occupational and environmental medicine, and second-year master's students are expected to attend the occupational safety and health research seminar series that alternates with Grand Rounds on Fridays.

All first year residents in Occupational and Environmental Medicine are expected to attend Monday ERC Seminars. All residents regardless of year are expected to attend Grand Rounds and Research Seminars on Fridays.

SHUTTLE BUS

The Landmark/Longwood shuttle provides service between Landmark Center and Harvard School of Public Health Monday through Friday from 9:00 AM to 5:00 PM. No weekend or Holiday service. For more route information, see web site at http://www.masco.org/transit/ptsLandmark_Longwood.htm.

The M2 shuttle bus service is available from the Longwood Medical Area to Harvard Yard in Cambridge . The shuttle departs from Vanderbilt Hall. The shuttle from Harvard Square to Vanderbilt Hall will stop at the Fenway T Station. Shuttle stops may be requested at other MBTA stops on route as well. MASCO will print revised schedules and post signs in shuttles.

This service is free for students carrying their University photo ID. Buses leave the Medical Campus and Cambridge every 10-15 minutes during peak periods, and at least once an hour during the rest of the day, from approximately 7:00 AM to 11:30 PM. There is no service on holidays. For more information call the MASCO Customer Service Line at (617) 632-2310 or visit the web site: http://www.masco.org/transit/ptsM2.htm.

SUPPLIES AND SERVICES PURCHASED

Supplies and services purchased are not reimbursed by the Center for students. However, research fellows, doctoral students, residents, and master's students conducting research may be able to use ERC funds or other sponsored research funds to procure what is needed. Please consult with your advisor.

TEACHING ASSISTANTS

Doctoral students are asked to serve as teaching assistants in one academic course, and are paid for doing so. Usually the following courses require assistants: EH 231(Spring), EH 232(Spring), EH 236(Fall), and ID 215(Spring). The primary purpose of this requirement is to develop teaching skills and to work with faculty members in teaching as well as in conducting research. Doctoral students may serve as teaching assistants in more than one course, conditional on satisfactory progress in the doctoral program, needs of the faculty, and availability of funds.

TELEPHONES

Telephone message service is not available to students through the Center's office. Emergency calls are forwarded to the Registrar. Personnel in training status assigned office space may have access to a telephone. Pay telephones are available in the Kresge Building near the stairway and by the elevators and in the foyer of the auditoria on the ground floor.

As part of the Harvard University Emergency Management Plan, the Harvard community can now expect to receive text message alerts in addition to traditional methods of notification. Harvard community members are encouraged to sign-up for this text messaging service in order to facilitate rapid and effective communication throughout the community. A valid Harvard University ID and PIN, or an eCommons ID, is required for access to this service.

Please see the Human Resources website for more information: https://messageme.harvard.edu/ .

TRAVEL

Prior to traveling on University business, individuals unfamiliar with University travel policies should request information from John Yong 432-2219.

WALKING ESCORT SERVICE

The Harvard Longwood Campus has a walking escort service available 24 hours a day. On request, the security officer will escort faculty, staff, or students to any of the Longwood Campus Area parking lots, buildings, or local "T" stops. To use this service, call 432-1379. Please call ahead as it may take as long as fifteen minutes for your escort to arrive. Please wait for your escort once you have called.

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