Paid Time Off for Annual Appointees

Vacation Time

Annual appointees are entitled to one month’s vacation (20 working days) within the term of an appointment, which should be used before the appointment end date (usually June 30.) Vacation time can only be carried forward into a subsequent appointment term if approved by the appointee’s department administrator.  The maximum number of vacation days that can be accrued is forty (40) days.

All vacation time must be used before the appointee’s termination date as any unused time will not be paid following an appointment end date.

Sick Time

Sick days are accrued at the rate of one (1) day per month, and can be carried forward to subsequent appointment terms up to a maximum of 130 days.

Personal Time

Annual appointees are eligible for three (3) days of personal time to be used during the term of an appointment year (July 1 – June 30). Personal time cannot be carried over to the following year.

If an appointment is less than full-time, vacation time, personal time, and sick time are prorated.

Recording Paid Time Off

Appointees should discuss how best to maintain paid time off records with their department administrator.  The school’s annual appointment calendar can be used to track vacation, sick, and personal days accrued and taken.

For questions or additional information, contact Debbie Mattina at 617-432-1327 or dmattina@hsph.harvard.edu