Office of Faculty Affairs

Documentation Needed for Annual Appointments

First Appointments

This appointment is used for a person’s first appointment at HSPH. The following supporting information is required for a first appointment:

  • Letter from the department chair supporting the appointment
  • 2 letters of recommendation
  • curriculum vitae
  • job description (for research associates)
  • Wasabi Hire Form (transmitted electronically)
  • Copy of Harvard International Office eScholar form (all international appointments, regardless of salary status)

In addition, if the individual will be paid on a Harvard payroll, the following items may be needed

For all paid appointments, please submit the required documentation with a paid appointment cover sheet.

For all unpaid appointments, please submit the required documentation with an unpaid appointment cover sheet.

In addition, please note that all individuals who will be working in an animal facility must receive medical clearance from the university’s Occupational Health unit before being hired. The required medical history forms can be obtained by emailing HCCM_Occ_Health@hms.harvard.edu orDeborah_beckett@hms.harvard.edu.


Promotions

This appointment is used when an annual appointee is being promoted to a new annual position. This most commonly happens when a research fellow is promoted to research associate.

The following supporting information is required for a promotion:

  • Letter from the department chair supporting the appointment
  • 2 letters of recommendation
  • curriculum vitae
  • job description (for research associates)
  • Affirmative action form (only for paid positions for which there was more than one applicant)
  • Wasabi Form (transmitted electronically)
  • Relevant payroll forms, if not submitted for previous appointment

Additional Appointment

This appointment is used when a person has a current appointment and is receiving a second appointment.

The following supporting information is required for an additional appointment:

  • Letter from the department chair supporting the appointment and explaining the rationale for the new, superseding, or additional appointment
  • 2 letters of recommendation
  • current curriculum vitae
  • job description (for research associates)
  • Affirmative action form (only for paid positions for which there were more than one applicant)
  • Wasabi Hire Form (transmitted electronically)
  • Relevant payroll forms, if not submitted for previous appointment

For all paid appointments, please submit the required documentation with a paid appointment cover sheet.

For all unpaid appointments, please submit the required documentation with an unpaid appointment cover sheet.


Reappointments

This appointment is used when a person receives an appointment that is identical to an appointment currently held, but with new starting and ending dates. The reappointment start date must immediately follow the current appointment end date with no break in service. Usually, the only documentation needed is a Wasabi Job Data Change form. However, during the annual reappointment process, documentation will be required to support the continuance of all unpaid appointments and certain paid appointments.

For questions or additional information, contact Debbie Mattina at 617-432-1327 ordmattina@hsph.harvard.edu