Photo ID

As an incoming Harvard student, it is possible to have your student Identification (ID) card waiting for you when you arrive on campus.  All we need is your photo.  Your ID card is vital for accessing places and services around campus such as housing, dining, libraries, athletics, and more. To expedite the delivery of your ID card, submit your photograph on-line the Harvard University ID Card Web Application.  The following instructions have been provided by the ID Card Services Office.

If you have a current or previous affiliation (i.e. student, employee) with Harvard that required you to have a photo taken, we can use that photo on your student ID card.  If you do not submit a new photo by the deadline, we will use your existing photo. If you want a different photo, please follow the instructions in this email to submit a new one.

Here is what you need to do:

1.)  Have your picture taken.

You need a digital photo that would be appropriate for official identification and meets the following criteria:

  • Current color photo
  • White smooth background – no other people or objects in photo
  • Sufficient lighting with no shadows
  • Front view – full face filling at least 80% of frame
  • Cropped from just above the top of head to collarbone
  • Eyes open and visible and no glare on eyeglasses
  • No hats or sunglasses
  • File format must be .jpg
  • Photo size must be 280×296 pixels
  • File size cannot exceed 50KB
  • If your uploaded photo is smaller than the photo frame on the page you need to upload another photo.

If adjustments are needed to your photo, you should use photo editing software. If you don’t have one;, and are free on-line photo editing software which you can use without downloading.

Harvard University does not endorse these websites but they are free and easy to use.  Please ensure that your photo formatting edits don’t distort your image. If you need help with the editing please email ID Card services at

2.)  Upload your photo.

If you are uploading before May 16th please log in to the Harvard University ID Card Application at: using your Harvard ID # (HUID) and PIN.  Click the browse button and locate the photo you wish to use for your ID card. Click on “Upload.”  Please note:  This URL will become inactive at 5 p.m. on May 16th as we switch to a new application over the weekend.

Starting Monday, May 20th, you can log into our new Harvard University ID Card Application at using your Harvard ID# (HUID) and PIN.  Click the browse button and locate the photo you wish to use for your ID card. Click on “Upload.” 

3.)  Submit your photo.

View your uploaded photo.  If this is the photo you want to appear on your ID card, click “Submit“.  However, if you don’t want this photo to appear on your ID card, click “Cancel” and upload another photo.  Please be aware that your submitted photo will also be utilized in such places as on-line directories, and databases.

4.)  Your photo will be reviewed.

When your photo has successfully been submitted it will be reviewed by the ID Card Services Office.  That office will e-mail you at your official Harvard email address within two weeks to let you know whether your photo has been approved or rejected.  If it has been rejected, you will be asked to submit a new photo. Please watch for one of these emails so you know if you need to resubmit another photo.

5.)  Receive your ID card.

The HSPH Registrar’s Office will distribute ID cards at Orientation on June 3rd, in the Kresge Cafeteria. . At that time, your identity and photo will be validated. You must bring a government-issued photo ID, such as a passport or a driver’s license in order to receive your ID card. You will not be given your Harvard ID card without some form of official documentation.

By submitting your photo on-line, you will avoid waiting in line to have your photo taken after your arrival on campus and then waiting again for delivery of your ID card.

If you have any questions, please read the Frequently Asked Questions (FAQ).  If you would like to contact the ID Card Services Office with questions, please send them an e-mail at  Please type “Photo Upload” in the subject line.

Thank you in advance for your attention to this. We are looking forward to your arrival.