HSPH Fitness Benefit Reimbursement

PLEASE NOTE: The parameters of our Fitness Benefit are consistent with the changes from last Fiscal Year and reimbursements will be applied to memberships to health clubs ONLY.

The Fitness Benefit Form for Fiscal Year 2014 has gone electronic! You can access the online form by clicking here. This form will be active until the end of the day on Tuesday, July 15, 2014, which marks the end of the grace period for which FY14 applications are accepted.

Already paid for a new gym membership? The Fiscal Year 2015 Fitness Benefit Form can be accessed by clicking here.

The HSPH fitness benefit provides financial assistance to faculty, staff and postdoctoral fellows who wish to enhance their well being through a membership to a health club of their choice. The benefit can be used to pay for individual or family memberships to health clubs. For additional information regarding the benefit, please visit our Frequently Asked Fitness Benefit Questions page.

How to Apply for the FY2014 Fitness Benefit Reimbursement:

Reimbursement Requests Due By July 15, 2014

  • Verify that you are eligible to participate in this benefit. You must have completed one year of service as a benefits-eligible employee at HSPH to begin using the Fitness Benefit.
  • Verify health club eligibility. Before you join a health club, check that you understand the Criteria, Eligible Memberships, and Documentation to ensure you collect the proper documentation from the vendor.
  • Complete the FY2014 Fitness Benefit Reimbursement Form. Fill out all relevant sections,  sign (electronically), and submit.
  • Email necessary receipt documentation to sphhr@hsph.harvard.edu.
  • Approvals: Human Resources will approve completed request forms and forward them to Financial Services for processing.
  • Payments will be processed as additional pay compensation and will take approximately 4 – 6 weeks to appear in a separate paycheck and deposit. Please note that if you have multiple direct deposits, this will also apply to your reimbursement. For tips on how to view an additional pay compensation in PeopleSoft, refer to: How to View if You Have Received Your HSPH Fitness Benefit Reimbursement

If you have a question concerning your benefit, the form, or these instructions, please check the Frequently Asked Fitness Benefit Questions or contact Sarah Keeping in HSPH Human Resources at 617-432-0979 or skeeping@hsph.harvard.edu.

Other options for savings in addition to the HSPH Fitness Benefit

1. Are You  Eligible for an Additional Fitness Reimbursement?

You may be eligible for an additional $150 fitness reimbursement from your health care provider. Harvard Pilgrim Health Care (HPHC) and Harvard University Group Health Plan (HUGHP) both offer a $150 fitness reimbursement to enrolled staff who have been a member of a qualifying health club for at least four consecutive months. To learn more, visit the HUGHP and HPHC websites.

2. Reduced costs for Alternative Health Care and Services:

Members of Harvard Pilgrim Health Care (HPHC) receive discounts for things such as running shoes, massages, spas and more. To learn more visit the HPHC website.  The entire Harvard community may enjoy services at the Center for Wellness. If you are a member of the Harvard University Group Health Plan (HUGHP), you can receive reduced rates at the Center for Wellness. The Center draws upon the wealth of expertise and resources in the Harvard community to offer a wide array of innovative programs and workshops designed to assist you in improving your own wellbeing. In an effort to make services more convenient to our community, you will see ongoing classes and chair massages offered on the Longwood Campus.

3. Use of Harvard’s Athletic Facilities:

Membership for Harvard’s Athletic Facilities are available for faculty, staff and postdocs at a reduced rate when compared with other gym memberships in the community. For more information on gym rates and registration info please click here.