New I-9 Form Effective Immediately

All HSPH I-9 Creators Should Begin Using New Form

The I-9 Form has been revised by USCIS. Effective immediately, you should begin to use the new form which can be downloaded here. It has also been updated on the HR iSite, on the OFA website, and in the Wasabi system.

For I-9 forms in transition (paperwork in process), Central Payroll will continue to accept the older I-9 form (Rev. 08/07/09) up until May 7, 2013. After that date, any forms sent in the older format (Rev. 08/07/09) will be returned back to us.

A summary of the changes to the I-9 form can be found on Eureka.

If you have any questions, please contact:

Human Resources: For Bi-Weekly and Weekly Staff
Ashley Cisternelli, 2-7896
Sarah Keeping (back-up), 2-0979
Faculty Affairs: For Faculty and Post-Docs
Alexis Helmrath, 2-1650
Debbie Mattina (back-up), 2-1327
OFS Payroll: For Teaching Fellows (6140 Employees)
Ann Howe, 2-7694

This Week: ESTR Monthly Lab Training (Hands on tutorial on how to submit through the IRB’s new electronic system)

March 27th – Countway Library

Intermediate Session:
This session will cover specific information about entering a modification or continuing review, along with some tips and tricks for using ESTR.
March 27, 2013, 12:00 pm -1:00 pm
Location:Countway Library, Room 403 (north elevators)

These training session will cover a brief overview of ESTR & the submission process from start to finish, highlighting some of our Frequently Asked Questions:

• Uploading Study Documents (When, where, and which supporting documents need to be uploaded, and clarification of update versus delete)

• Funding Source (Review process for searching for funding and adding new funding including adding supporting grant documentation, when appropriate)

• NHSR and Exemptions (What to attach and how to manage the revised clarification process through ESTR modification)

• Submitting to IRB (Who must/can submit (when coordinators hit submit where does it go), submission process during IRB clarification Request – when are changes actually submitted to IRB)

• Modifications (Review process for Modifications, Mod/CR, and Personnel Modification)

o Adding Study Personnel (understanding process for when Personnel form is required vs. when personnel should be adding through ESTR).

These will be targeted at all applicants (Faculty, Students, and Staff) who will work in the ESTR system.

Register here (seats are limited to 10 per session): http://estrsupport.fss.harvard.edu/icb/icb.do?keyword=k93454&pageid=icb.page570759