On March 17, 2010, the HSPH Information Technology Department hosted our first technology day in the Kresge Cafeteria Atrium. Thank you for stopping by and visting with Dell, Polycom, and our staff.
User Services Mike Demarco (lower left) and Dell’s Peter Ton (upper left) show the new Dell laptop and desktop models available to the community through the University’s Dell contract.
Fred Sheahan of HSPH’s Instructional Computing Facility led a demonstration on the use of TurningPoint audience response systems.
The information below was sent to us from McAfee Anti-Virus:
“There appears to be quite a large Facebook password reset scam/spamming going on worldwide. McAfee Labs is aware of the issue and have excellent coverage through Artemis. There are several different versions floating around with names like:
Inside the zip file is an executable named Facebook_Password_.exe. This is a trojan and is not to be clicked! McAfee Labs has a worldwide view and handle on this issue.
McAfee is working hard to keep your Facebook experience safe and to reinforce that they should be running Artemis.
Please use caution when clicking on any posts or links sent to you by an unknown person on any social networking site. Contact the IT Helpdesk at 617-432-4357 or email@example.com.
The HSPH Information Technology Department is pleased to host a technology day in the HSPH Kresge cafeteria atrium on March 17, 2010 from 11 am to 2 pm.
During lunch, we’ll have tables set up in the cafeteria atrium where you can:
- Test drive new computers and laptops from Dell and speak with one of Harvard’s Dell representatives
- Speak with representatives from Polycom about video conferencing options.
- Stop by and talk with our staff about new products. Bring your questions!
- Learn how to reserve and use our services including Webex web conferencing and Polycom video conferencing
- Learn about Microsoft upgrades offered through the University Enterprise Agreement
- Learn about upcoming training opportunities
A recent Boston Globe article reported “One million Massachusetts residents–or 1 in 6 people–have had their credit card numbers, medical records, or other personal information leaked or stolen over the past two years.”
In an effort to educate the community on responsibilities, policies, procedures and technology in place at HSPH, the Information Technology department hosted a security briefing for the community on March 16, 2010.
View On Demand Video:
View: HSPH Information Security Update
TIP: to fastforward and/or enlarge the video, right click on the presentation and select “Play in Real Player.”
- Taso Markatos, Chief for Information Technology and
- Andrew Ross, HSPH Security Manager.
- Discussion of Security Case Studies
- Types of Confidential Information
- High Risk Confidential Information (HRCI)
- Why We Are Focusing on This Issue
- Obtaining and Storing HRCI
- Exchanging Confidential Files
- Encrypting Laptops
- Recent Security Developments
- What We Are Asking of You
The HSPH Information Technology Department is pleased to announce a secure way to transfer files which meets Harvard’s security mandates. We have set up an Accellion appliance for community use.
To request an account(s) for you or your group, please have your Department Administrator provide a list of users to the HSPH Helpdesk at 432-HELP or firstname.lastname@example.org. Users in the Office of Human Resources and Office of Financial Services have already been added to the system.
Accellion Quickstart Guide:
- Accelion URL: http://accellion.sph.harvard.edu
- Your login is your email address (i.e., email@example.com).
- Your password is
the same as your Novell/GroupWise password.
- Each user is allowed 2 GBs space on the
- Each file will remain for 7 days.
- If you are exchanging files that contain high risk confidential information, please remember that retrieved files may not be stored locally on a laptop, desktop machine, or other local storage device. They must be saved to personal or shared network drives (P:/ and S:/ drives).
- Files which are saved to the
Accellion server cannot be accessed or recovered by the IT department.
- There is an excellent user guide available after you log into the secure file transfer website.
If you would like to any discuss security topics further, please feel free to contact Andy Ross, security manager, firstname.lastname@example.org, 432-1751.
The HSPH Department of Information Technology welcomes full-time intern, Kianna Perry. Kianna will work in our User Services
Group and will provide helpdesk, desktop, classroom, and media services support to the community through July 2010.
Kianna is a Year-Up Boston intern. At Year Up, she successfully completed their outstanding computer technician curriculum which included training in MS Office, desktop imaging, virus scanning, and troubleshooting computer hardware.
Kianna has quickly become a valuable team member closing helpdesk tickets, recording classes, and working on a number of projects including assisting in planning of our HSPH Technology Day on March 16, 2010.
Photo by David Shelton
Please join us in welcoming Kianna to our technical staff and to the HSPH community!
On Thursday Night, March 11th, we will be performing our normal system maintenance to all servers and network equipment.
The downtime window will last from 7:00PM til 1:00AM.
NOTE – In light of the academic schedule, we will try our best to keep individual service outages as small as possible. Downtime has been configured to have minimumal effect on student computing including microlabs, email and P and S drives.
The following services will have one or two small outages:
(You can continue to work, but may have brief pauses while services restart)
- GroupWise Full Client and IMAP Clients
- Novell File and Print services
- ICF File and Print services
- Powerfaids and NetPartner
- Web Server (main www.hsph.harvard.edu site)
GroupWise WebAccess – NOTE – The new GroupWise WebAccess may require
you to relogin, but you will not lose any work you have in a compose
The following services will not be affected:
- HPCC system
- HSPH Unix server
All future planned Down times are Thursday Nights from 7PM to 1AM on the following dates:
- 5/16/2010 (Sunday evening)
We are pleased to add two additional computer training courses in June to the spring training schedule. The first offerings of MS Excel 2007 and Powerpoint 2007 in March and April filled quickly. We had a number of requests for additional courses from the community.
Intermediate MS Excel 2007 will be taught on:
- Part I: Wednesday, June 16, 1 pm to 4 pm, Kresge 209
- Part II: Wednesday, June 23, 1 pm to 4 pm, Kresge 209
Intermediate MS Powerpoint 2007 will be taught on:
- Part I: Wednesday, June 16, 9 am to noon, Kresge 209
- Part II: Wednesday, June 23, 9 am to noon, Kresge 209
The courses are offered free of charge and are conveniently located in Kresge Building
There are also still spaces remaining in New Features of MS Office 2007, Adobe Captivate, Groupwise 8 and MS Project classes offered this spring.
Register today at: https://webapps.sph.harvard.edu/internal/computer-training/index.cfm
It is time to retire Internet Explorer 6 (IE6).
Many people in the community are still using IE6. Due to compatibility requirements of new MyHSPH portal software that the school will be launching later this spring, we recommend that all users upgrade to Internet Explorer 7.0 (IE7) as soon as possible. Other popular websites such as Google and Youtube are also phasing out IE6 support this month.
Upgrading is easy and only takes 10-15 minutes.
If you need further assistance, please contact the Helpdesk at 432-HELP and we can walk you through it.
We are working on a means to efficiently push out an upgrade to the community. However, due to the time required to do the install, we are currently recommending manual upgrades at your leisure.
NOTE: Although Internet Explorer 8 (IE8) is also available, IE7 is currently still the supported web browser for Central Administrative Systems
(Oracle Financial, HUBS, CREW, PeopleSoft, CAADS, GMAS, etc.).
- YouTube, Google and the Slow Death of IE6, Wall Street Journal blogs, March 3, 2010
- New IE hole exploited in attacks on U.S. firms, CNET, January 14, 2010 (In January/February, IT pushed out security patches to all IE6 and IE7 users to fix this issue)
- Google Phasing out IE6, CNET, January 29, 2010
- Microsoft: Breaking up with IE6 is hard to do, CNET, August 13, 2009
We are pleased to offer a spring series of computer training courses from March through June for HSPH faculty and staff. The courses are offered free of charge and are conveniently located in Kresge Building computer laboratories.
- New Features of Microsoft Office 2007 (multiple sessions)
- Intermediate MS Excel 2007
- Intermediate MS Powperpoint 2007
- Beginner and Intermediate MS Project 2007
- Adobe Captivate
- Groupwise 8
To sign up for courses and to view course descriptions, please visit:
MS Office 2007 upgrades are available to the community free of charge as part of the University’s Enterprise Microsoft agreement. Because the Office 2007 user interface is different from previous versions of MS Office, we have set up training sessions
monthly from March through June to assist with the transition.
Kresge 209 training classroom
These courses are sponsored by the Information Technology Department and the Office of Human Resources.
If you have further questions, please contact the Helpdesk at 432-HELP.