News and Announcements

Data Loss Protection Software Implemented at HSPH

The fourth item in Harvard University’s Information Security Mandate “Finding High Risk Confidential Information (HRCI),” requires that each School must ensure that all University-owned computers and servers are annually scanned to locate High Risk Confidential Information (HRCI).

In response to this University mandate and over the next few weeks, the HSPH Department of Information Technology will begin deploying a new security product called Data Loss Prevention (DLP), from McAfee.  This product will be used to scan all HSPH-owned PC’s and servers for HRCI annually. Once the automated scan of your computer is completed, each user will receive an email from the DLP system, listing any files which meet the preset patterns for HRCI, such as social security numbers. The user is then responsible for investigating and remediating the information as necessary.

As a reminder to everyone, the Harvard Enterprise Information Security Policy states that no High Risk Confidential Information may be stored on any PC, laptop or other portable media, and approval must be obtained from the University and school Security officers  prior to storing any HRCI data on a secure server.

The University’s complete Information Security policy can be found at: http://www.security.harvard.edu/
Note: this offering is for PCs only, Macs are not targeted at this time.

For questions or assistance with this policy, please contact Andy Ross, HSPH Security Manager at 617-432-1279 or aross@hsph.harvard.edu.

New Staff Member: Kofi Baffour Mireku

The HSPH Department of Information Technology welcomes new hire, Kofi Baffour Mireku.  Kofi will work as a user support specialist in our User Services Group and will provide helpdesk, desktop, classroom, and media services support to the community. He replaces Julie Lantz who left HSPH to return to her hometown of Baltimore and for employment at Johns Hopkins School of Public Health.

Kofi has worked for the past two years in Las Vegas, NV.  First, he worked at the Wynn Resort, where he was part of a team that installed and tested hundreds of computers and systems throughout the new Wynn Encore casino from construction through the grand opening.  More recently, he worked at United Health Group where he provided phone support for healthcare professionals on hospital systems.

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Photo by David Shelton

We are excited by Kofi’s mix of technical and customer service skills and in a variety of settings.  He’s an A+ certified technician and has taken courses in both Cisco networking and Microsoft server technology.

Kofi worked previously at CVS-Caremark Headquarters in Rhode Island as an information systems technician.  At this position, he provided daily desktop support in a busy office setting. Kofi attended college at University of Rhode Island and Rhode Island College.  He plans to continue his studies here at Harvard.

Please join us in welcoming Kofi to our technical staff and to the HSPH community!

Interesting fact: Away from work, Kofi is an avid musician and enjoys playing drums.

Tedxhsph held September 20, 2010

The Department of Information Technology was pleased to provide technical and video production support for Tedxhsph, held on Monday, September 20, 2010.  This was HSPH’s first Tedx event.  Tedxhsph was organized by Guy Harling, HSPH student government president; Amy Cohen, manager of the instructional computing facility; Cecil Haverkamp, coordinator of strategic partnerships and global health practice, and Michelle Bell, assistant dean for educational programs.

A classroom of students and faculty watched a live webstream entitled “The Future We Make” from the Bill and Melinda Gates Foundation.

After this program from New York City, HSPH students and faculty from HSPH and Harvard Kennedy School engaged in a lively discussion which was videotaped in high definition for on-demand viewing.  The HSPH portion of the event was moderated by Stephen Marks, François-Xavier Bagnoud Professor of Health and Human Rights.

HSPH technical support was provided by Sarah Bearse, audio visual systems engineer and group leader; Christopher Riley, video production specialist; and David Shelton, user support specialist.

Email Quarantine Upgrade

On September 16, 2010, the Department of Information Technology upgraded its spam and virus filtering applications to the latest version of Barracuda Network’s product.

All users should be aware of one key change.  You will be required to enter your entire email address (e.g., jdoe@hsph.harvard.edu) as your username instead of your HSPH Edirectory username (e.g., jdoe).  The new version continues to send you a daily email and has all the same features as the former version.

Visit your email quarantine: https://quarantine.sph.harvard.edu
Username: your hsph email address (jsmith@hsph.harvard.edu)
Password: your local HSPH Edirectory password (same as email, Novell login, etc.)

Please do not hesitate to contact us at helpdesk@hsph.harvard.edu if you have any questions or problems.

New Emergency Phone Support Hours

patrick-desk.jpgThe Department of Information Technology is pleased to offer extended Help Desk phone hours beginning on Monday September 20, 2010.

We hope that the extended support hours will provide the HSPH community with a resource for emergency computer questions and issues.

Extended hours

  • Monday to Friday 6 pm to 9 pm
  • Saturday 10 am to 1 pm

Emergency phone number

617-515-5496

Notes:

  • We will evaluate this new service at the end of the fall semester.
  • A Helpdesk ticket will be created for any issues that cannot be resolved over the phone and issues will be addressed on the next business day.
  • Regular business hours for the Help Desk are 8 am to 6 pm from Monday to Friday.  The Help Desk can be reached at 432-HELP.
  • Emergency support hours will not be available on University holidays.
  • All systems of HSPH (email, server, web and application servers, network) are monitored 24-7-365 by network and server administrators through an automated pager system.

Computer System Maintenance on Thursday, September 16, 2010

On Thursday evening, September 16th, we will be performing our normal system maintenance to all servers and network equipment.

The maintenance window will last from 7:00 PM til 1:00 AM.

The following services will have one or two small outages:
(You can continue to work, but may have brief pauses while services restart)

The following services will be unavailable for the duration of the maintenance window:

The IT Department recommends that you reboot your PC after any system maintenance.

This will ensure that the proper software updates are applied to your computer.

Be Green!  We also request that you shutdown your PC before you leave everyday.

All future planned maintenance windows are Thursday nights from 7PM to 1AM and on the following dates:

  • 10/14/2010
  • 11/11/2010
  • 12/16/2010

New IT Intern: Marc Narcisse

The HSPH Department of Information Technology welcomes full-time intern, Marc Narcisse. Marc will work in our User Services Group and will provide helpdesk, desktop, classroom, and media services support to the community through January 2011. 

Marc replaces Kianna Perry who successfully completed her internship and has begun full-time work at another college. Marc is a Year-Up Boston intern.  At Year Up, he successfully completed their outstanding computer technician curriculum which included training in MS Office, desktop imaging, virus scanning, and troubleshooting computer hardware.

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Photo by David Shelton

Please join us in welcoming Marc to our technical staff and to the HSPH community!

HSPH iPhone and Android Apps are Live!

In early August, the school published its first iPhone and Android mobile application called Harvard Public Health News

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This effort was lead by Sam Harp, Director of Marketing, Office for External Relations.  IT’s Christopher Ternan, HSPH webmaster, visually designed the application and provided technical support for the effort. 

The HSPH Public Health News app is designed to help members of the HSPH Community and others connect with each other and stay up-to-date on breaking public health news and research, plus events and activities going around the school.

The app features:

  • News and Information: top news stories, press releases, global health news stories, twitter feed, …
  • Multimedia: videos from HSPH Youtube channel, podcasts, photos
  • Community: message boards, calendar, Facebook Connect
  • And more including historical information about HSPH

The application is powered by a product called MobileRoadie.

Download the app!
Follow this link on your iPhone to download from iTunes or search the App Store for “HSPH.”

Additional Screenshots

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New IT Coop: Lawrence Tai

The HSPH Department of Information Technology welcomes full-time coop, Lawrence Tai. Lawrence will work in our User Services Group and will provide helpdesk, desktop, classroom, and media services support to the community.  Lawrence replaces Nick Wong who has completed his internship and returned to school.

Lawrence is a current senior at Northeastern University where he is studying business administration and finance. Previously, Lawrence worked as a coop at State Street Global Advisors where he was a member of their computer and engineering team.  He brings outstanding technical skills and customer support experience to HSPH.

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Photo by David Shelton

Please join us in welcoming Lawrence to our technical staff and to the HSPH community!

Interesting fact: Lawrence is from Hong Kong and is fluent in Chinese and Mandarin.