Publishing the Dissertation
All bound and signed dissertations are due on specified dates in each degree awarding period (November, March and June). Dissertations must be physically present for the degree to be voted. No exceptions can be made to this rule.

Delivery
Bound dissertations must be delivered to the Harvard School of Public Health, Registrar's Office, 677 Huntington Avenue; Kresge G-4; Boston, Massachusetts 02115-6096, ATTN.: Joann Wilson-Singleton.

Number of Bound Copies
Doctoral students must submit two bound copies of their dissertation. The HSPH Registrar's Office will distribute the original dissertation to Countway Library and the copy to the student's department. Those students who have an approved double major should submit three bound dissertations (i.e., copies for each department and the original for the library).

Printing Method
The original copy must be typed, laser printed (300 dots per inch), high contrast Xeroxed, or optically or digitally scanned. The size of the print should be at least 10 point, but no larger than 12 point.

Paper
High-quality, white 8 1/2 x 11 inches, acid-free or acid-neutral paper must be used. (If cotton, the paper should be 20% rag content or higher.) Paper which does not meet these minimum specifications is not acceptable for either the original or the copy. Some acceptable brands of paper are Crane's Dissertation Paper, Permalife, Perma-Dur, Hammermill Bond, Hollinger Acid-Free, Finch Opaque, and Xerox XXV Archival Bond. The Harvard Coop has dissertation-quality archival paper available.

Reprints
High-quality Xerox reprints should be made of any articles already having appeared in print. All pages must be 8 1/2 x 11 inches. It is not necessary to retype the article. There should be no grays or paper marks on the reprints. If there are photographs, the original should undergo "archival" or "optimum" processing. These should be included in the appendix.

Typing
All text should be double-spaced on one side of the page with footnotes single-spaced. If the dissertation is typewritten (i.e., not printed from a personal computer), the ribbon used should be black, preferably using film or nylon ribbon of medium darkness. The corrections must be made by some system that removes the unwanted character - preferably by erasure or by a "correcting" typewriter that actually lifts the unwanted letter from the page. Correction fluids, which simply coat the unwanted letters with a white paint, should not be used under any circumstances, since with time they bleed and flake away from the paper, exposing the type underneath.

Margins
The margins of dissertation must be: 1-1/4 inches at the top, 1-inch at the bottom, 1-1/2 inches at the left, 1-inch at the right.

Pagination
Roman numerals (lower case) should be used for paginating the Title Page, Preface, Table of Contents, List of Figures, and List of Tables. Arabic numerals should be used for the text of the dissertation; all pages, including folding sheets containing tabular matter or drawings, should be numbered consecutively in the upper right corner of the page or folded sheet. Page numbers should be at least 1/2 inch from any edge of the paper to avoid loss when the dissertation is trimmed during the binding process. It is customary not to have a page number at the top of a page containing a chapter heading; the number may be centered at the bottom of the page, or omitted entirely.

1. Drawings, charts, graphs, and photographs should be referred to as figures and should be numbered consecutively within the text of the dissertation with Arabic numerals. Each figure should carry a suitable caption; e.g.
   

   Fig. 42. Arrangement of Experimental Equipment.

2. All illustrations should be either original drawings or reproductions made by photographic, Photostat, scanning, or blue print processed directly onto acid free, 20 lb. weight paper.
3. Illustrations should be made carefully. Labels on figures can be lettered with the help of a guide or template to promote neatness and uniformity.
4. All photographs included in the dissertation should undergo "archival" or "optimum" processing to ensure reasonable permanency. This processing is a series of special chemical procedures done while developing the film. Color photographs should not be used since they are impermanent. If color photographs are used, they should be accompanied by a mounted black and white copy.
5. Any dissertation which includes electron micrographs should have an appendix with the original treated by a permanency process.
6. Photographs printed too small to be bound directly into the dissertation should be permanently mounted on 8 1/2 x 11 inch high quality, long-lived and durable paper, using good quality commercial paste, dry-mount tissues (ironed on with a warm iron), or dry-mounting adhesive sheets. Do not use any gummed or cellophane tapes or rubber cement for mounting, since these materials deteriorate rapidly. Avoid also the dry-mount cements; they are vulnerable in time to both chemical spotting of the print and peeling away from the mounting sheet.

Tables
Tables should be typed directly on, laser printed or offset printed onto the dissertation paper. A table that is small may be set into the text page in its logical location; a large table generally is presented on a separate following page. If a table needs more width than the narrow dimension afforded by the portrait page, the table can be typed across the length of the page (landscape). If using landscape format, leave a 1-1/2 inch margin on the long edge of the paper above the top of the table. Tables should be numbered consecutively within the text of the dissertation with Arabic numerals and should have suitable captions; for example:

Table 33. "Cigarette Consumption in the US; Adults Over 15 Years of Age, By Year."

Arrangement of Dissertation
a. Title Page (see format below)
b. Copyright Statement Form (available at Registrar's Office)
c. Signature Page with signatures of Research Committee members (see format below)
d. Preface, including acknowledgments, with signature of degree candidate
e. Table of Contents
f. List of Figures with captions
g. List of Tables with captions
h. Body of Dissertation
i. Bibliography (see format below)

Title
The title of the dissertation should be brief and should indicate the general subject treated. Nine words are usually sufficient to describe the investigation.

Title Page
The title page should contain the following information, well spaced and centered on the page:

TITLE OF Dissertation
NAME OF AUTHOR
A Dissertation Submitted to the Faculty of
The Harvard School of Public Health
in Partial Fulfillment of the Requirements
for the Degree of (insert Doctor of Public Health/Doctor of Science)
in the Department of (insert department affiliation)
Boston, Massachusetts.
Date (month, year)

Copyright Statement Form
This form governs the use of the student's dissertation by other scholars with research or scholarly interest in the paper. The student has the option of retaining all distribution rights pertaining to the dissertation, or granting the Countway Library the right to allow others to copy all or part of the dissertation for research or scholarship needs. The form must be signed by the student under one of the two options. Please pick up a blank form at the Registrar's Office.

Signature Page
Following the copyright statement form there should be a page for the signatures of the Research Committee Members. The following should appear at the center of the page:

This dissertation has been read and approved by:

________________________________________
(typed name below line - signature above)
________________________________________
(typed name)
________________________________________
(typed name)

The Research Committee members should sign two copies of the signature page (three if the student is pursuing a joint degree in two departments) at the time of the dissertation presentation indicating their final approval of the dissertation.

Body of Dissertation
The dissertation should consist of one or more manuscripts suitable for publication in a scientific medium appropriate to the candidate's field. If the work is published prior to submission of the dissertation, copies of the publication may be submitted in lieu of the manuscript. If not included in these documents, an introduction should be added to describe the historical setting and objectives of the work and a concise discussion providing an overall evaluation of its significance. Technical appendices should be added where necessary to demonstrate full development of the dissertation material. Papers published under joint authorship are acceptable provided the candidate has contributed a major part to the investigation. The degree candidate is expected to be senior author on at least one of the papers. In the case of manuscripts published under joint authorship, the co-authors or the advisor may be consulted by the readers or the CAD to clarify the nature and extent of the candidate's contribution. In addition to evaluating the quality and significance of the work, those responsible for accepting the dissertation (the Department/s and the Research Committee) may determine whether the format is suitable for publication in a scientific medium appropriate to the degree candidate's field/s.

Bibliography
To document the sources of information, a bibliography must be included at the end of the papers or dissertation. References may be numbered or listed alphabetically. Within any bibliographic section there should be consistency and adherence to an acceptable journal style for a bibliography. Each reference in the bibliography must contain the name of the author, title of the paper, name of publication, volume, date, and first page. Bibliographic Example:

23. Gibbs, C.S.: Filterable virus carriers. J. Bact., 23, 1932, 113.

The initial number should be omitted if references are listed alphabetically. If references in the bibliography are numbered, corresponding references in the text of the paper should be indicated by listing the number in parentheses after the name of the author. Example: ". . . as Gibbs (23) has stated." More than one publication by the same author in the same year should be indicated both in the bibliography and in the text by the use of underlined letters, etc., after the date of publication. The standard system of abbreviation used by the Quarterly Cumulative Index should be followed for the abbreviations of journal titles.

If there are two reprints, each from different journals with different bibliographic styles, it is not necessary to change the bibliographic style of one to match the other. Consistency within each bibliographic section is the most important element.

Footnotes
Footnotes are reserved for substantive additions to the text and should be indicated by an asterisk in the text. Extensive use of footnotes is not encouraged. The footnote should be placed at the bottom of the page. A horizontal line of at least two inches should be typed above the first footnote on any page. Footnotes should be so placed that at least one inch is left at the bottom of the page. Use single-spacing within footnotes.

Consultation
The student should consult his/her advisor concerning either special requirements which are not provided for in the above outline or disposition of the original data gathered in the conduct of the research.

Binding
Binding the dissertation is the student's responsibililty. The dissertation must be bound at the student's expense, in crimson cloth covers, in Class A Library Binding, sewn and covered in buckram. The dissertation title, the author's name, the year of submission and the volume number (if applicable) should be embossed in gold on the spine. If the dissertation is thick enough, the lettering should be horizontal when the dissertation is standing upright. If the lettering must run along the spine, it should read from the top down. Please note that binding requires anywhere from one day to two weeks. Prices and time required vary. Some binderies charge a premium for rush jobs. Listed below are suggested vendors for the dissertation binding.

Local Binding Resources
Acme Bookbinding
100 Cambridge Street
Charlestown, MA 02129
617-242-1100

Wells Bindery
54 Stearns Street
Waltham, MA 02453-0450
781-893-3050

Doctoral Student Resource