HMScholar

 

Countway Library will upload your manuscripts to PubMed Central through HMScholar. This is especially important for researchers with NIH Grants.

The simple application form is available on the here.

If you have an NIH Grant, you must be aware of the two main requirements of the NIH Public Access Policy.

1) Principal Investigators must ensure that electronic versions of any peer-reviewed manuscripts arising from NIH funding and accepted for publication after that date are deposited in PubMed Central (PMC), NIH’s digital archive of biomedical and life sciences journal literature, and that the articles may be made publicly available by PMC no later than 12 months after publication.

2) Anyone submitting an application, proposal, or progress report to NIH must include the PubMed Central reference number (PMCID) when citing articles that arise from their NIH funded research.

See policy details: http://publicaccess.nih.gov/policy.htm

 

What Steps Should I Take?

  •  All Harvard paid investigators working under NIH grants will be required to sign and return an “NIH Public Access Policy Agreement.”  Under this agreement, investigators who author articles subject to the NIH Policy grant Harvard a limited, nonexclusive license to use their articles to comply with the policy, and to authorize the NIH to use their articles and make them publicly available in accordance with the NIH Policy.  This license will help ensure that sufficient rights are reserved to enable compliance with the NIH Policy.  The agreement can be found at: https://www.countway.harvard.edu/publicaccess/forms and should be submitted to one of the three sponsored programs contacts listed at the bottom of this page.
  • When articles subject to the NIH Policy are submitted to peer-reviewed journals for publication, the submission letter should include an “Article Submission Letter Attachment.” The Attachment serves as a notice to the publisher that the articles are subject to the NIH Policy and that the author or authors and Harvard will have sufficient nonexclusive rights in the article to enable full compliance with the NIH Policy.  The Article Submission Letter Attachment is available at: https://www.countway.harvard.edu/publicaccess/forms.
  • Authors entering into copyright or publishing agreements with publishers must reserve sufficient rights to enable full compliance with the NIH Policy.   Some publishing agreements require that authors transfer the entire copyright in their articles to the publisher, or grant exclusive rights that are incompatible with the NIH Policy.  Authors must reserve sufficient rights to avoid breach of the publishing agreement and ensure compliance with the NIH Policy.  Further instructions on this subject, and a form of addendum for use with publishing agreements, are available at https://www.countway.harvard.edu/publicaccess/forms.
  • All NIH-funded final, peer-reviewed manuscripts, including all graphics and supplemental materials associated with the article, must be submitted electronically to PubMed Central upon acceptance for publication.  Information about the submission requirements and submission instructions are available at the Countway Library website and http://publicaccess.nih.gov/submit_process.htm.  Some journals will themselves submit the published version of covered articles to PMC with an acceptable embargo on public availability of 12 months or less.  For a list of these journals, see: http://publicaccess.nih.gov/submit_process_journals.htm.
  • Investigators submitting applications, proposals, and progress reports to NIH must include the PubMed Central reference number (PMCID) when citing applicable articles that arise from their NIH funded research.  This will include applications submitted to NIH for the May 25, 2008 due date and subsequent due dates.  Please see http://publicaccess.nih.gov/FAQ.htm on how to include the PMC number in your citation.

 

**Please note that the NIH Policy does not apply to articles that were accepted for publication before April 7, 2008.  Those articles need not be submitted to PubMed Central.  The NIH Policy does apply, however, to articles submitted for publication prior to April 7, 2008 that are actually accepted for publication on or after April 7, 2008.  If you have submitted an article previously that you expect will be accepted for publication on or after April 7, 2008, please see a sample letter at https://www.countway.harvard.edu/publicaccess/forms