Billing Frequently Asked Questions

How can I find out the amount due on my account?

Your Most Recent Bill shows the amount that is due as of that bill date. Payments and any other transactions made since that bill date are listed as Current Account Activity and you can review those transactions when you choose that option from the menu on the left of the bill.  Current Account Activity shows the transactions that have been added to your student billing account but have not been billed yet. The next bill will be calculated including the transactions in Current Account Activity and they will be listed as NEW IITEMS.  If no transactions are listed when you open Current Account Activity, then no new transactions have been added to your account since your Most Recent Bill was issued. Payments to your account will be reflected in Current Account Activity as soon as they are credited to your account and this means that e-payments will appear in Current Account Activity inreal-time.

In most cases, you can calculate the amount due on your account at any given time by taking the amount due on your Most Recent Bill and adding to it the total of the transactions listed in Current Account Activity.  An exception to this formula occurs when financial aid that has been anticipated is received.  Aid credited to your account will reduce anticipated aid and not the amount due on your student bill.

When can I expect a new bill? When are payments due?

An email notification with a link to the bill will be sent to students and Authorized Payers according to the following schedule:

Bill Date Payments Due
07/08/2010 08/02/2010
08/11/2010 “On Receipt”
09/09/2010 10/04/2010
10/06/2010 11/01/2010
11/03/2010 11/30/2010
12/08/2010 01/04/2011
02/02/2011 02/28/2011
03/02/2011 03/28/2011
03/30/2011 04/25/2011
04/27/2011 05/13/2011
06/02/2011 06/27/2011

How can I pay my student bill?

We encourage students and parents to pay electronically, but checks can also be sent to the Student Receivables Office in Cambridge or Harvard University’s bank in Boston.  Please make the check payable to Harvard University and include your Harvard ID number.

Students at HSPH may also make a payment by check or money order at the Registrar’s Office (G4).

E-Payments
E-payments are ACH payments made by clicking “Make Payment” from your Most Recent Bill and require entering the routing and account numbers of either a checking or savings account.  E-payments can only be made from accounts in US banks.

Checks
Payments by check should be made payable to Harvard University and in US dollars.  Checks made payable in US dollars but drawn on foreign banks may be subject to bank fees.  We do not accept postdated checks.  Please reference the Harvard ID number on the check. Payments can be forwarded to either the Student Receivables Office in Cambridge or to our bank in Boston.  To print a bill stub to enclose with your check, click on the “PDF” symbol on your Most Recent Bill (under “Account Tuition and Fees”) and mail to one of the following addresses:

Harvard University Harvard University
Student Receivables PO Box 414945
953 Holyoke Center Boston, MA  02241-4945
1350 Massachusetts Ave
Cambridge, MA  02138

Payments sent by express mail, with special handling orders, and/or correspondence must ALWAYS be sent to our address in Cambridge.

Wire Transfers
Payments sent by wire transfer should be forwarded to the following account.   Please include your HUID and the name of the sender on all wires.

Bank Name: Bank of America
Bank ABA#: 026009593
Bank Address: 100 Federal Street
Boston, MA 02110
Bank Account Name: President & Fellows of Harvard College SRO
Bank Account #: 942926-3103
Swift Code: BOFAUS3N
Memo: Student Receivables Office (617) 495-4187
Identifier: Full name of student, student’s HUID# and sender’s name and address

Please note that though wires are subject to fees, neither Harvard University nor its bank charges for the receipt of wire transfers.  International wires are subject to a fee from an intermediary bank between the sending and the receiving banks.  Please check with your bank to determine what fees may apply to your wire transfer and be sure to adjust the amount of your transfer accordingly.

Harvard University does not accept credit card payments for student bills.

 

Overpayment

Harvard University can only accept funds that cover a student’s educational expenses.  Each school establishes a student budget, which includes billed fees, room rent, and a modest allowance for the cost of living.  This budget represents the maximum payment we can accept on behalf of a student for a single academic year.  If a student overpays, Student Receivables will review the account and contact the student to detemine how the overpayment should be handled.  In some cases the funds may be set aside for the following year; in others the payment will have to be returned to the sender.

We encourage students and parents to pay electronically, but checks can also be sent to the Student Receivables Office in Cambridge or Harvard University’s bank in Boston.  Please make the check payable to Harvard University and include your Harvard ID number.

Students at HSPH may also make a payment by check or money order at the Registrar’s Office (G4).

E-Payments
E-payments are ACH payments made by clicking “Make Payment” from your Most Recent Bill and require entering the routing and account numbers of either a checking or savings account.  E-payments can only be made from accounts in US banks.

Checks
Payments by check should be made payable to Harvard University and in US dollars.  Checks made payable in US dollars but drawn on foreign banks may be subject to bank fees.  We do not accept postdated checks.  Please reference the Harvard ID number on the check. Payments can be forwarded to either the Student Receivables Office in Cambridge or to our bank in Boston.  To print a bill stub to enclose with your check, click on the “PDF” symbol on your Most Recent Bill (under “Account Tuition and Fees”) and mail to one of the following addresses:

Harvard University Harvard University
Student Receivables PO Box 414945
953 Holyoke Center Boston, MA  02241-4945
1350 Massachusetts Ave
Cambridge, MA  02138

Payments sent by express mail, with special handling orders, and/or correspondence must ALWAYS be sent to our address in Cambridge.

Wire Transfers
Payments sent by wire transfer should be forwarded to the following account.   Please include your HUID and the name of the sender on all wires.

Bank Name: Bank of America
Bank ABA#: 026009593
Bank Address: 100 Federal Street
Boston, MA 02110
Bank Account Name: President & Fellows of Harvard College SRO
Bank Account #: 942926-3103
Swift Code: BOFAUS3N
Memo: Student Receivables Office (617) 495-4187
Identifier: Full name of student, student’s HUID# and sender’s name and address

Please note that though wires are subject to fees, neither Harvard University nor its bank charges for the receipt of wire transfers.  International wires are subject to a fee from an intermediary bank between the sending and the receiving banks.  Please check with your bank to determine what fees may apply to your wire transfer and be sure to adjust the amount of your transfer accordingly.

Harvard University does not accept credit card payments for student bills.

 

Overpayment

Harvard University can only accept funds that cover a student’s educational expenses.  Each school establishes a student budget, which includes billed fees, room rent, and a modest allowance for the cost of living.  This budget represents the maximum payment we can accept on behalf of a student for a single academic year.  If a student overpays, Student Receivables will review the account and contact the student to detemine how the overpayment should be handled.  In some cases the funds may be set aside for the following year; in others the payment will have to be returned to the sender.

My bank is not in the US; can I pay electronically?

No, e-payments can only be processed through US bank accounts.

I just made a payment, but it is not on the bill. Why hasn’t my payment been credited to my account?

Students and Authorized Payers can see recent payments in Current Account Activity by choosing that option from the menu to the left of your bill.  This page shows all the transactions made to your student billing account since your Most Recent Bill was issued. Transactions listed as Current Account Activity will be included as “New Items” when your next bill is calculated and made available to you.

For example: Your Most Recent Bill is dated July 8, 2010.  If you make an e-payment on July 25th, your student billing account will be credited. Current Account Activity will update with the transaction at the same time. But if you look for the payment on your Most Recent Bill, it will not be  reflected there. This is because the bill is a snapshot of your account made on the bill date.  The July bill includes only transactions made on or before July 8th.  Payments and transactions to your account made after that date can be viewed as Current Account Activity until the next bill is issued on August 11, 2010.

I just made an e-payment in error. Can Harvard reverse or stop this payment?

In general, e-payments can be reversed by calling the Student Receivables Office at 617-495-2739 before 4:30 on the same day that the payment was made.

Where can I find past bills/statements?

From the Most Recent Bill  you can access previous bills by choosing “Statement History”  either from the left menu or from the “Select Action” drop down menu on the right side of the bill. 

Must I pay my bill in full? Are there any other payment options?

Harvard University requires that tuition and fees be paid in full prior to registering each term unless you enroll in the Monthly Payment Plan.  The Monthly Payment Plan allows you to pay a semester’s mandatory fees over four installments per term.  Certain charges, including monthly rent and incidentals such as library fines, will not be divided up on the Plan.  For students with financial aid or outside awards, these credits are applied to the total balance before it is divided into installments (i.e. the aid is, in effect, divided up amongst the four installments the same way the charges are).

There is a $35 fee per semester for the Monthly Payment Plan.  Students enrolled in the Plan will remain enrolled for future terms unless they contact Student Receivables and ask to be removed.  Students who enroll in the Plan prior to registration cannot be removed from the Plan until the following semester.  Students who are negligent in making their monthly payments may not be permitted to enroll in the Plan for future terms.

Note: Students enrolled in the Business School, the Postdoctoral Division of the School of Dental Medicine, the A.R.T. Institute, the Law School’s LL.M., S.J.D. or Visiting Scholars Programs, or in the HSPH summer programs are NOT eligible to participate in this plan.

If you would like to enroll or cancel enrollment, please call (617) 495-2739 and a Student Receivables Office representative can help you.

What happens if my payment is returned unpaid by my bank?

If a payment is returned by the bank, it is submitted for payment a second time.  If after the second attempt the payment is returned again, then the student account is subject to a $50 returned check fee.  If another payment is returned by the bank after two attempts to collect the funds, then the fee is increased to $75.  Multiple returned payments may result in the University requiring future payments by certified or bank check.

What are Anticipated Financial Aid Credits?

Financial aid that has been awarded but has not been credited to the student billing account is anticipated until the actual aid is received and credited.  This allows you to pay the bill minus the amount expected in aid Anticipated aid is sent to the Billing office from your Financial Aid office to be included in the calculation of the bill.  For some students anticipated aid is equal to or greater than the total amount charged for tuition and fees.  In cases such as this the amount due on the bill is zero and no payment is required.  It is still the responsibility of all students who are expecting aid credits to make sure that the actual funds are received and credited to their account in a timely way.

Anticipated aid can include Harvard scholarship, loans, awards from outside donors and other credits. Anticipated aid is listed at the bottom of the billing statement.

As actual aid credits are received and credited to the student billing account, anticipated aid credits are reduced.

Again, as actual aid is received, anticipated aid is reduced, but not the amount due (which is the amount that must be paid).  Anticipated aid may be adjusted, however, if the award changes or if you do not follow University or Federal policies. You are responsible for paying any amount due on your account that is not covered by ACTUAL aid received.

It is the student’s responsibility to review their anticipated aid.  If it is incorrect, please contact your Financial Aid office.  Adjustments to anticipated aid are not reflected in Current Account Activity but should be reviewed for accuracy in the anticipated aid summary on your next bill.  Anticipated aid for the year that has not been received is removed in the spring.  This is done as a reminder that your aid has not been received and it is your responsibility to take the steps necessary to make sure it is received and if not, to pay the amount due resulting from the loss of the aid.

I have a credit balance. How do I get a refund?

Overpayments, loans, or grants may result in a credit balance on your account.

If a student has a credit balance remaining on their bill after all charges have been settled, the student may request a refund. Refunds are not automatically generated, except in cases where federal loans exceed tuition and fees.

Students should submit their request by completing the online Credit Balance Refund FormMost requests for refunds can be processed within three business days, but please allow 5-7 business days for processing. However, some requests may take significantly longer should the OSFS be missing appropriate documents from the student or the actual student registration differs from the expected enrollment.

Students with questions about a refund should contact Shannon Kirwan in the Office of Student Financial Services at skirwan@hsph.harvard.edu or 617-432-1987.

Do I have to pay for Harvard’s health plan or can I waive it?

For information on insurance benefits and online insurance waiver forms please consult the Harvard University Health Services website. Waivers for health insurance must be submitted every year. The deadline to submit an online waiver for the fall 2010 semester or the entire 2010-2011 academic year is August 31, 2010. The deadline for the spring 2011 semester is February 28, 2011.

Please note that only part-time students taking 10 or fewer credits are eligible to waive the HUSHP Basic Insurance Fee.

Family Insurance
Family insurance is also available at additional cost through the University. For information, click here or contact Harvard University Health Services, Member Services department at (617) 495-2008

Where can I get a 1098T form?

Form 1098-T is an informational report of qualified tuition and fees that a student was billed in a calendar year.  Please note that this form does not report the amount a student paid, and the amount billed in a given calendar year may differ from the amount the student pays in that calendar year.  The form also reports the total Harvard scholarships disbursed in the calendar year.

Form 1098-T is not issued for all students.  No form will be issued in the following circumstances:

  • The amount billed in the calendar year is less than the total scholarships disbursed that year
  • No tuition or qualified fees were billed in the calendar year
  • The student has no social security number on file

If a student is eligible for Form 1098-T but has no social security number on file with the University, a form can be issued once a social security number is recorded with our office.

Harvard mails 1098-T forms to students by the end of January.  Once the forms are issued students may also download and print them from our partner ECSI.  Use the following link to log in and print your 1098-T (student’s Harvard ID and PIN are required).

Print your 1098-T

This form is strictly informational and students (or those claiming them as dependents) are not required to file it with their tax return, even when claiming educational credits.  More information on Form 1098-T can be found at the IRS website.

Where can I get a 1042S form?

Form 1042-S is issued to foreign students who have received scholarships that exceed their tuition and mandatory fees.  These students are taxed on the excess scholarship, and Form 1042-S is a report of tax withheld.  This form is mailed to students mid-March.  Questions about the information on this form should be directed to University Tax Services at 617-496-6800.

2011 Tax Information for Students

Disclaimer: Harvard Staff is not permitted to provide tax advice. All inquiries on taxes and tax liability should be sought from the IRS, accountants, and other professional tax preparers.

2011 Tax Information for Harvard University Students: Frequently Asked Questions