Harvard Chan Billing Policy

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SD/DPH Billing Policy- DPH is discontinued effective Fall 2014- No new applicants.

SD/DPH students are required to pay two years of full-time tuition and one year of full-time reduced tuition or its part-time equivalent. For full-time students this will be the equivalent of 40 credits per year and 20 credits per year for part-time students. Tuition assessment is calculated by adding the total number of terms that a student has been billed in a particular enrollment status (part-time or full-time).

Under the flat-rate SD/DPH billing policy:

Full-time students will be billed four semesters at the full-time flat rate; two semesters at the full-time reduced flat rate, and all subsequent semester at the flat facilities fee.

Part-time students will be billed eight semesters at the part-time flat rate, four semesters at the part-time reduced flat rate, and all subsequent semesters at the flat facilities fee. Those SD/DPH students at part-time enrollment status will be required to take a minimum of 10 credits per term and will be assessed a flat rate of one-half the full-time tuition rate.

Important Exception:

Students who have switched enrollment status between full and part-time prior to reaching the flat facilities fees may incur a prorated charge.

  • A student falling in between their 2nd and 3rd year tuition assessment will be charged an equivalent to 75% of the full-time flat rate.
  • A student falling in between their 3rd and 4th year tuition assessment will be charged an equivalent to 75% of the full-time reduced flat rate.

Summer Enrollment

Students approved to take one or more classes during a summer semester will be charged on a per-credit rate basis at the full-time tuition rate.  For example, if a student is currently at the full-time reduced or facilities fee tuition rate and they take a class during the summer, they will be billed at the full-time tuition rate, not at the full-time reduced or facilities fee rates.  These charges will not be applied towards the financial requirement listed above.

Non-Resident Tuition

Non-residents are required to pay the appropriate non-resident tuition to maintain their status as a degree candidate at the Harvard T.H. Chan School of Public Health. Accumulation of tuition paid by non-resident SD/DPH students will not be credited toward the two-year, full-time and one-year, full-time reduced tuition payment requirement. The non-resident tuition covers periodic consultation with the student’s SD/DPH advisor and research committee, but does not provide for the use of Harvard facilities. Students who are considering non-resident part-time status and who are receiving financial aid should first contact the School’s Office of Student Financial Services (OSFS) to discuss whether funding will be jeopardized.

Non-resident students must complete payment of the required two years of full-time tuition and one year of reduced SD/DPH tuition before paying the non-resident status fee.  Non-resident students in their last semester will pay the facilities fee.

SD students who have paid tuition prior to enrolling in their program

  • Tuition paid to Harvard T.H. Chan School of Public Health as a prior degree recipient

If a student applies for and is granted admission into a SD degree program, tuition credit may be applied as follows:

  • A one year Masters recipient will earn an equivalent of one year full-time tuition rate.
  • A two year Masters recipient will earn an equivalent of two years full-time tuition rate, therefore billing will began at full-time reduced flat rate.
  • This applies if the tuition was paid in full to the School, and if the courses taken were within the preceding five years of matriculating into the SD program.
  • Tuition paid to the Harvard T.H. Chan School of Public Health as a TAP, Affiliate, or Boston Area Public Health Professional (BAPHP)

If an affiliate, TAP or BAPHP student applies for and is granted admission into a SD degree program, tuition credit may be applied as follows:

  • Less then 10 credits earned will not receive a tuition credit.
  • Between 10 and 20 credits will receive an equivalent of one semester’s part-time tuition rate.
  • 20 credits earned will receive an equivalent of one semester’s full-time tuition rate

This applies if the tuition was paid in full to the School, and if the courses taken were within the preceding five years of matriculating in a degree program. For the credit to be applied, all affiliate-status students listed above must file a General Petition with the Registrar’s Office requesting that the academic and tuition credits be applied into the SD program.

Financial Degree Requirements for SD/DPH Students

In addition to meeting academic requirements, students must meet the School’s financial requirements. Students must pay the appropriate amount of tuition to receive a degree. SD/DPH students are required to pay two years of full-time tuition and one year of full-time reduced tuition or its part-time equivalent.

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DrPH Billing Policy –  Effective July 2014

DrPH students are required to pay two years of full-time tuition and one year of full-time reduced tuition. Participation in this program requires full-time status.

Under the flat-rate DrPH billing policy:

Tuition will be assessed at the full time flat rate in three equal payments (summer/fall/spring) during the first two years and at the full-time reduced flat rate in three equal payments in the third year and all subsequent semesters at the flat facilities fee.

Financial Degree Requirements for DrPH Students

In addition to meeting academic requirements, students must meet the School’s financial requirements. Students must pay the appropriate amount of tuition to receive a degree. DrPH students are required to pay two years of full-time tuition and one year of full-time reduced tuition. Students with prior Harvard T.H. Chan School of Public Health degrees will NOT receive financial credit towards the DrPH financial requirements.

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Masters Billing Policy (excluding EPI-MPH Online & HCM-SM1)

One Year Programs
Full-time Students will be charged on a per-credit basis and must take a minimum of 15 credits per semester. Students in the one-year Master of Science Program are required to complete a minimum of 42.5 credits at the end of their program. Beginning with students who start July 2015 Master of Public Health students are required to complete a minimum of 45 credits at the end of their program.  These students may complete an additional 5 credits in their final semester at no extra charge.  (Students who started prior to July 2015 in the Master of Public Health program will be grandfathered into the 42.5 credit program requirement and will continue to pay the per-credit tuition cost for any additional credits completed above 42.5.)  Please review Tuition Assessment below.

Multiple Year Programs
Ordinarily, students in a two-year or 60 credit  Masters Program are expected to complete 40 credits at the end of the first academic year.  Students who wish to complete less than 35 credits per year, must petition via a general petition form to do so, and must complete the 80 credit requirement by the end of their second year or the 60 credit required by the end of the second fall term.  Please review Tuition Assessment below.

Tuition Assessment
Since the Registrar’s office cannot predict the exact number of credits full-time students will be taking each semester, the following billing scenario applies:

1. The initial fall bill will be based on 22.5 credits for one-year Masters and 20 credits for two-year or 60 credit Masters.  If you are a one-year Masters and have taken classes starting in the summer, the initial fall and spring bills will be based on 15 credits.  For students who start in the fall term, the initial spring bill will be based on 20 credits for one-year SM, two-year SM and 60 credit masters.  The initial spring bill for MPH students beginning in July 2015 will be based on 22.5 credits.  A  Harvard University Student Health Insurance Plan (SHIP) fee and a Harvard University Student Health Fee (SHF) will also be charged each term.

2. In order to be cleared financially for pre-registration all full-time students are required to pay for these credits, all fees (as described in #1), as well as any outstanding prior debt.

3. Student accounts will be updated to reflect the actual number of registered credits after the 1st add/drop/change deadline information has been posted. All registered credits exceeding the initial charges are expected to be paid prior to the next registration period.

4. Students are expected to check their bill regularly.

Part-Time Students are charged tuition on a per-credit basis and are eligible to take up to but not including 15 credits per semester. Since the Registrar’s office cannot predict the exact number of credits part-time students will be taking each semester, the following billing scenario applies:

1. The initial bills for each term (in July for the fall and November for the spring) will be based on the Harvard University Student Health Insurance Plan (SHIP) fee and a Harvard University Student Health Fee (SHF).

2. Student accounts will be updated to reflect the actual number of registered credits after the 1st add/drop/change deadline information has been posted. All registered credit charges are expected to be paid by the next billing cycle.

3. Only part-time students taking 10 or fewer credits are eligible to waive the Harvard University Student Health Fee (SHF). Please see the University’s Health Services website for more details www.huhs.harvard.edu.

4. Students are expected to check their bill regularly.

Tuition paid to the Harvard T.H. Chan School of Public Health as a TAP, Affiliate, or Boston Area Public Health Professional (BAPHP)

If an affiliate, TAP or BAPHP student applies for and is granted admission into a masters degree program, up to 20 credits of tuition credit may be applied to the tuition degree requirement, if the tuition was paid in full to the School, and if the courses taken were within the preceding five years of matriculating in a degree program. For the credit to be applied, all affiliate-status students listed above must file a General Petition with the Registrar’s Office requesting that the academic and tuition credits be applied to the degree program.

Financial Degree Requirements for Masters

In addition to meeting academic requirements, students must meet the School’s financial requirements. Students must pay the appropriate amount of tuition to receive a degree. Students in a one-year Master of Science or who began the MPH program prior to July 2015 are required to pay for a minimum of 42.5 credits; students beginning the MPH program in July 2015 are required to pay for a minimum of 45 credits.  Those in a two-year degree program must pay for a minimum of 80 credits; and those in the 60 credit degree program must complete a minimum of 60 credits.

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Anticipated Financial Aid on a student account/E-bill

Anticipated financial aid is a credit that the Office of Student Financial Services (OSFS) has on record as aid awarded and accepted by a student and is expected to disburse to the billing account. Students are not responsible to pay for the portion of the bill that is covered by anticipated financial aid (see note below*). OSFS updates the Student Accounts Office (SAO) of anticipated aid credits on a regular basis.  Recent adjustments to a student bill that were made after a monthly e-bill is generated can be viewed on the latest charges section of the termbill site.

Students will not be responsible to pay for the portion of their bill covered by anticipated aid in the absence of the required documents, unless a specified deadline has past. Deadlines for required documents are emailed to students individually and students are expected to submit these requirements within the requested timeline. If documentation is not received, funding may be cancelled and subsequently removed as anticipated aid. Students may view their documentation requirements at MyFinaid.

*Please note: if a student is sponsored by a Third Party Contract (i.e. outside organization), the third party is required to complete the requested Third Party Contract Online form. To ensure correct bills are sent to a third party, bills are not generally sent until after the 2nd add/drop period of each term. Therefore, the third party is not required to make the payment by the initial term due date, but is required to submit the online form. It is the student’s obligation to make sure that their third party makes payment within that term. Lack of payment by a third party in one term may jeopardize a student’s ability to register for the next term. If the third party fails to make payment, it is ultimately the student’s responsibility to pay their bill in full.

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Viewing and accepting Financial Aid

Students that are receiving financial aid may view and accept/decline/reduce their current awards by visiting MyFinaid.

All financial aid awarded by Harvard (scholarships and/or loans) is disbursed directly onto the student’s e-bill. If a student is receiving financial aid and they do not see it reflecting on their e-bill or within MyFinaid, they should contact OSFS to ensure that all forms have been received from either the student, an outside agency, or from an academic department within the School.

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Disbursement of Financial Aid

Disbursement dates at the School vary depending on a myriad of factors, such as the type of funding, when the fund is awarded, when a student applies for financial aid, and/or when documentation is received. Below are some specific types of funding and the standard processes of disbursement.

  • Loan Disbursement

The standard loan disbursement dates are September 1st for the fall term and January 3rd for the spring term. First-time federal borrowers to the School are required to complete a one time Master Promissory Note and Entrance Interview per loan type. All new and returning borrowers must “accept” their loan awards on MyFinaid in order for the loan to reflect as anticipated aid on the student E-bill, be processed and subsequently disbursed. Students are instructed on how to complete this process via email. Once all required documents are received the disbursements will reflect on a student account. Disbursement will not occur until all documents are received; therefore disbursement dates may be subsequently delayed if requirements are not fulfilled on time.

  • Harvard T.H. Chan School of Public Health Scholarships

OSFS at the Harvard T.H. Chan School of Public Health is responsible for the disbursements of all School funding (scholarships and stipends, NOT payroll). In order to reduce the number of scholarship adjustments, scholarships within the School remain as anticipated until after fall and spring credit-load reviews, which occur after the second add-drop period of each term. This is typically in November and April. Although these funds remain as anticipated, this delay will not impact any credit balances owed to a student or a student’s ability to register. Harvard policy indicates that a student can not receive a scholarship or combined scholarships over tuition and mandatory student fees (individual health fees). Therefore, should a student have a scholarship in excess of this amount, it will automatically be reduced by the end of the year.

  • Outside Awards (Scholarships and Sponsorships not within Harvard)

Outside Awards will only reflect as anticipated aid on an e-bill if OSFS has received a written confirmation on the letterhead of the outside agency awarding the funds.  Students are required to notify the School of any and all outside awards that they are receiving. Although this confirmation is sufficient for the purposes of placing the award on a student e-bill as anticipated, outside award payments must be received in order for a refund check to be processed (for more details please read section below).  Students are responsible for any balance on their account due to an outside award payment which is promised but not made by an outside organization.

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Credit Balance on the E-bill and the Refund Policy:

If a student’s financial aid and/or payments are in excess of their tuition and fees, their account balance will reflect a credit balance. This balance can be refunded to the student in the form of a check by the completion of a refund form.

Refund requests may be delayed or not processed based on some factors that students should keep in mind. Below are examples:

  • If a student has a supplemental loan, outside scholarship, fellowship, or sponsorship that is anticipated, a refund will not be processed until actual disbursements have occurred (This does not include Harvard scholarships).
  • If a student has a federal loan but they are missing a document such as a promissory note or entrance interview; a refund will not be processed until all necessary documents are received. (Actual disbursement is not required if documents are received.)
  • If a student is receiving financial aid that requires that they maintain a certain number of credits.  Federal loans require at least half time status (10 credits). A student who is not registered in the minimum required credit loads for their financial aid eligibility will not be able to receive their refunds. If a student changes their enrollment status from full-time to part-time, they should contact OSFS to ensure that this will not impact their awards.
  • Combined scholarships (within Harvard and outside) cannot exceed tuition and fees. If a student has a credit due to scholarships only, refunds will not be made to them, but instead to the scholarship sponsor.

Processing of refund checks begin the first week of classes for the fall and the spring. A refund check is issued to the student within two weeks of this time.

IMPORTANT: Refunds are a snapshot in time. OSFS makes every effort to calculate refunds accurately; however there are a numbers of adjustments that could occur throughout a semester that may change an account balance. If a student’s enrollment status changes within the semester, their financial aid may be adjusted. Additionally, billing adjustments may occur, such as rent, dependent insurance, course material, and tuition adjustments. Therefore any charges or financial aid adjustments that occur after the refund is processed and that subsequently generate a balance due are the responsibility of the student to pay.  Students should monitor their e-bills monthly.

If a student would like the OSFS to hold any portion of the credit on their account, they must complete the Permission to Hold Form.   We strongly encourage students with any Federal Loans to complete this form as it authorizes OSFS to hold these specific funds for non-required charges. Such fees include:  Harvard University Student Health Insurance Plan (SHIP) charges, library fees, course material or book charges, late fees, parking fees, dependant insurance, etc.

This page is maintained by the Office for Student Services. Every effort is made to ensure that the information contained on this web site is accurate. The School reserves the right to modify at any time rules, regulations, procedures, tuition and fees.

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Grade Mode “Audit”

Students may audit a maximum of 5 credits per semester.

If you audit a course, you will neither be charged nor will you earn those credits towards your degree. Although courses that you audit, are not calculated into your totals, they will appear on MyHarvardChan in your student schedule. Therefore, we ask that you please make sure to subtract any courses with a Grade Mode of “Audit” from your Total Credit Hours and Billing Hours.

Example: The student below is actually earning 5 credits and will be billed for 5 credits:

audit credit example