Monthly Archives: January 2012

New Year, New Email

Dear HSPH Community,

As many of you know, the School is planning to convert from our existing GroupWise e-mail system to Microsoft Outlook 2010 over the course of the next six months.   We invite you to attend a general overview session about our migration plans, which will be held in Kresge G-1 on February 3, from 1-2 p.m.   We will also be holding detailed meetings with each Department as the time for its conversion gets closer.  In the meanwhile, we wanted to share our overall approach and proposed timeline with you.

Below find links to 2 documents (PIN-enabled) you may wish to review.

  1. The first document provides a more technical description for what to expect during the conversion and some of the expected impacts the conversion may have on users.   As members of the University Outlook platform, we will need to conform to university guidelines regarding such things as attachment size, mailbox size, and mobile device connectivity.  VIEW ATTACHMENT 1
  2. The second document outlines the current proposed conversion schedule.   We will begin meeting with Departments several weeks prior to the conversion to go over the actual migration process with you, your training dates, etc. VIEW SCHEDULE

There are a number of things you can do to assist in making this a smooth transition.  To the extent that you have time, we would appreciate it if you could begin to:

  • Review your e-mail folders and please consider deleting items you no longer need.  Overall, the new default mailbox size will be 5 GB, with a maximum system limit of 25 GB. We will identify and contact users who have email in excess of this limitation.
  • We will not be able to migrate e-mails with attachment sizes over 40 MB.  We will be contacting users who currently exceed this limit, to assist with an alternative solution.
  • We ask all users to fill out a brief survey of your email environment at:

Student email accounts will be migrated to a university contracted GMAIL system (for students) which provides students with a Harvard email account for life, at no cost.  Student accounts will be migrated separately in 3 waves:

  • new students’ accounts for Summer/Fall 2012 will be created in GMAIL;
  • graduating students will remain on GroupWise until after Commencement; and
  • continuing students will be migrated to GMAIL after the completion of the faculty and staff migrations.

You should look for more information to be coming your way from the I/T Dept. over the coming weeks and months, as we work to migrate the entire school with a minimum disruption to your normal daily activities and email usage.  Please check our HSPH email migration website regularly for the latest updates and helpful information about this project:

Thank you in advance for your patience and understanding during this major I/T endeavor.

Taso Markatos
Chief for Information Technology

Harvard Apple Workshops

Harvard’s Technology Products and Services and its partner vendors collaborate to bring you informative workshops. Topics cover the latest hardware gadgets to productive software for Mac and Windows PC users. Harvard students, faculty and staff are welcome to attend these free workshops. Pizza will be provided at the workshops.


Where: The Campus Computer Store located at the Science Center, Room B11 (One Oxford Street, Cambridge).

Time: 1:00 pm


IPHOTO – February 1st

Apple Computers all come with the iLife suite of software which includes iPhoto ’11. iPhoto helps you organize your photos using special features like faces and also helps you make that special card, slideshow or book that you always dreamed of doing. This presentation will start withshowing how to input your photos, edit them, and create books, cards or slideshows that you can share.

WELCOME TO MAC – February 9th, May 10th

A general introduction to Mac OS X Lion covering new features including Multi-Touch Gestures, LaunchPad, Mission Control, and AirDrop as well as basic features such as navigating and organizing your files with Finder.

IPAD AND BEYOND – February 14th

Go beyond the basics with your iPad during this workshop. Learn about multitasking, copy/paste, and how to pair Bluetooth devices. Discover some great apps for iOS like iBooks, GarageBand, iMovie, and iWork. Digital workflows showing how to move your data from your computer to the iPad then back will also be discussed.

BACK TO THE FUTURE! TIME MACHINE – February 23rd, May 31st

Discover how easy it is to back up your Mac computer using Time Machine! This seminar will cover back-ups, recovery, and more. Learn how to restore files, and recover files from different points in time. This session will also cover “Versions” a function of OS X that allows easy recovery of previous program states.

IMOVIE – March 6th, June 5th

Apple computers all come with the iLife suite of software which includes iMovie ’11. If you have not had a chance to try out iMovie and move your digital movie content to your computer and put together a short movie, then you should attend this workshop. In a presentation format, you will see from start to finish how to download digital content onto your computer from your iPhone and/or camera then edit clips into one of the many Apple themes.

ITUNES – March 8th, June 14th

Discover how to import and organize music in iTunes. Learn about syncing devices, home sharing, and downloading new content from the iTunes Store!

IPAD AND ME WITH IOS 5 – March 22nd, June 28th

Come and learn about the revolutionary iPad! Learn how to set-up the basic features of your iPad including syncing and backing up your data. Discover the Apps Store and see how easy it is to download iPad applications from the iTunes Store. We’ll introduce you to iOS 5, the newest addition to iPad with over 200 new features!

GARAGEBAND – April 10th

Apple computers all come with the iLife suite of software which includes GarageBand ‘11. This presentation will lead you through a tour of Magic GarageBand Jam. You will learn how to choose agenre, audition musicians, select your own instrument, record a simple part and finally open and save the finished song in GarageBand. These are all basic features of GarageBand.


An introduction to Apple TV. This session will cover streaming content from laptops, iOS devices, and the internet to your TV! Learn about Home Sharing, AirPlay, and the Apple Remote! Discover how easy it is to share your digital content with Apple TV.


Ever wonder which Dell is comparable to the MacBook Air? Which MacBook Pro is similar to the Latitude? These questions and more will be answered in this comparative seminar between the two brands offered at Technology Products and Services.


How is digital content being transformed by the iPad? This session will explore the changes seen in textbooks with products like iBooks, Inkling and Kno. A demonstration on how to make your own digital book using Pages will also be demonstrated.

Seating is limited, please register by sending an email to Andree Mendes at


Server Maintenance on Thursday, January 12, 2012

UPDATE: All updates are complete and were successful.

On Thursday, January 12, 2012, we will be performing our normal system maintenance to all servers and network equipment.

The maintenance window will last from 7:00 PM til 1:00 AM.

The following services will have one or two small outages:
(You can continue to work, but may have brief pauses while services restart)

The following services will be unavailable from 7PM to 10:30PM:

The following services will be unaffected during the maintenance window:

  • HPCC system

Future maintenance windows are scheduled for Thursday nights from 7PM to 1AM on the following dates:

  • 02/16/2012
  • 03/15/2012

Live from the Leadership Studio

HSPH faculty member Gregory Connolly was interviewed from the HSPH Leadership Studio on January 10, 2012 by ABC News on recent research that reveals that nicotine replacement therapies may not be effective in helping people quit smoking.

View video

One day earlier, HSPH researcher Hillel Alpert was interviewed by the Canadian Broadcast Company (CBC) on the same study.

See also: HSPH press release and Harvard Gazette article.


Computer Training Update

The Department of Information Technology would like to thank the community for their support of the IT computer training program.

In the fall, we offered 3 levels of MS Excel 2010, MS Access 2010, MS Visio 2010, and MS Project 2010.  We also had an introductory technical session for MS Outlook 2010, preparing IT professionals for our email migration.  In total, nearly 100 staff members took part in training, and we filled 88% of the available seats.

We are currently working on a spring training schedule.  We will offer a significant amount of half day Microsoft Outlook 2010 quick start classes. They will be scheduled around departmental migrations to the new email platform.  As a result of community suggestions we also plan on offering Level 4 of Microsoft Excel, which includes training in Visual Basic to create custom macros.

If you have suggestions for courses please contact Deane Eastwood, Assistant IT Director at 432-3613, by January 20, 2011.

We also encourage the community to explore our new work stations in the Instructional Computing Facility.  These work stations provide full access to thousands of self-paced training videos on a variety of computer topics from Microsoft titles to social media websites such as LinkedIN, Twitter, Facebook, and many of Google’s offerings.