Harvard Chan TF & CA Payment Policy

The goals of this Harvard Chan School-wide policy on payment for Teaching Fellows are to set a minimum floor for payment of Teaching Fellows (TFs), Lead Teaching Fellows (LTFs), and Course Administrators (CAs); to make a distinction between TFs/LTFs who have teaching responsibilities, and people who provide other forms of course support that are mainly administrative in nature; and to ensure that those who provide teaching and course support receive appropriate training.

The Teaching Fellow Payment Policy comprises three components:

  • A classification system for positions that provide course support
  • Guidance for the payment of Teaching Fellows and Course Administrators, including minimum pay rates
  • Training for Teaching Fellows and Course Administrators where each component is discussed

Classification system for positions that provide course support

The School encourages departments to use different titles to distinguish among the types of activities performed by LTAs, TAs and CAs. However, departments may make their own decisions about titles.

Role Brief Description and Example of Responsibilities
Lead Teaching Fellow (LTF) LTF and TF roles are distinguished from CA, Grader, and Hourly administrative roles in that they must include pedagogical responsibilities. Just as an instructor who doesn’t have a TF would edit their own syllabus and course website, LTF and TF responsibilities will include administrative tasks such as those of a CA but broader. Supervises other TFs in large courses; has significant responsibilities for design and instruction of course.
Teaching Fellow (TF) Runs required or optional sessions, holds office hours, helps develop assignments, grades student assignments when knowledge is required beyond the rubric
Course Administrator (CA) Manages course website, helps edit syllabus, liaison with AV, monitors chat function in Zoom, logistics for guest speakers.
Grader  Grades assignments/ tests per rubrics/answers provided by instructors. Graders may be paid hourly depending upon experience and task.
Hourly Administrative Updates Canvas pages, finds and replaces reading materials, schedules rooms, assembles materials for a class poll, etc. Pay varies by pre-doc/post-doc and years of experience.

AY 2022-2023 Guidance for Payment of Teaching Fellows and Course Administrators (including minimum pay rates)

Role 1.25 Credit 2.5 Credit  5.0 Credit
Junior Teaching Fellow* $1,381 $2,763 $5,525
Senior Teaching Fellow** $1,549 $3,098 $6,195
Lead Teaching Fellow $1,549 $3,098 $6,195
Course Administrator $606 $1,215 $2,430
Grader $517 $1,032 $2,064
Hourly Administrative Contract minimum is $20.50 per hour

*Junior Teaching Fellow Rate: Paid to PhD students in G1 and G2 years, and all other TFs.
**Senior Teaching Fellow Rate: Paid to PhD students in G3 year and beyond

Additional Guidance on Minimum Pay Rates

This rate will be paid to any TF who does teaching (e.g., runs required or optional sessions, holds office hours, helps to develop assignments, grades student assignments when knowledge of the material beyond a rudimentary grading rubric is required).

Some departments now vary the payment rate for TFs based on course size; this payment method is permitted under the new policy provided that the (2.5 credit) minimum rate applies to any course with at least 25 students or more. Other departments pay TFs an hourly rate, up to a maximum number of hours per course; this payment method is permitted under the new policy provided that it produces a minimum payment of the (2.5 credit) minimum rate for any TF who works the maximum number of hours allowed by the department in a 2.5 credit course (and the minimum rate above for courses bearing other credits).

Departments may also choose to pay higher rates. For example, a higher rate might be necessary when a course uses TFs who are GSAS students and so eligible to TF in courses at other graduate schools that would provide higher rates of payment.

Additional Guidance on Payment for Course Administrators

Course Administrators may be paid on an hourly basis or a flat amount per course, up to a suggested amount of $1,215 per 2.5 credit course (or the equivalent for departments that use a centralized approach to providing Course Administrator support). The hourly rate should be based on the current University “Pay Rate Guidelines for Paying Students as Research or Teaching Fellows,” with a suggested cap of $1,215 per 2.5 credit course.

Payment Process

Minimum LTF/TF rates pertain to base work done to support a course and are processed in the Monthly Teaching Fellows Payroll.

CAs are paid through the Weekly Temp + Student Payroll based upon hours entered and approved by the department.

The LTF/TF rates apply to any LTF/TF who does teaching (e.g., runs required or optional sessions, holds office hours, helps to develop assignments, grades student assignments when knowledge of the material beyond a rudimentary grading rubric is required). Some departments vary the payment rate for LTFs/TFs based on course size; this payment method is permitted under the policy provided that the minimum rates are applied to any course with at least 25 students or more. In addition, a higher rate might be necessary when a course uses TFs who are GSAS students and thus eligible to TF in courses at other graduate schools that would provide higher rates of payment.

Click the link for  Harvard Chan School of Public Health Student Worker Roles and Pay Rates, Academic Years 2022-2025 (as of January 2022)

Other Compliance Issues to Consider

  • Departments and students are responsible for understanding and documenting student eligibility for working in these roles.
  • If you are hiring a non-student to do this work, you must contact HR or OFA for processing instructions.
  • Students must be entered into the payroll system and paid in a timely manner. It is important to obtain required I-9 and other documentation, and complete the hiring process before a student begins
  • In order to comply with the University’s “Pay Rate Guidelines for Paying Students as Research or Teaching Fellows,” TFs and LTFs may not work more than the maximum hours outlined separately for pre- and post-doctoral trainees – see Table Above.
  • Federal immigration law for students on F1 and J1 visas limits employment to 20 hours or less per week while school is in session. All Harvard jobs held by a student must be considered when evaluating total hours worked by the student. http://www.hio.harvard.edu/campus-employment
  • The Affordable Care Act mandates that employees, including student employees, who work more than 30 hours per week be offered an employee health plan. This makes it imperative that Harvard accurately manage and report graduate student appointments and the hours associated with them. https://hushp.harvard.edu/affordable-care-act

Training for Teaching Fellows and Course Administrators

The School’s TF policy strongly encourages departments to require all TFs and CAs to participate in TF training sessions. This information is also available here.

Please contact Jennifer Betancourt in the Office of Educational Programs for more information (jbetanco@hsph.harvard.edu).