Publishing the Dissertation

All bound and signed dissertations are due on the dates specified above for each degree awarding period (November, March and May). Dissertations must be submitted to the Registrar’s Office for the degree to be voted. No exceptions can be made to this rule.

Delivery
Bound dissertations must be delivered to the Harvard School of Public Health, Registrar’s Office, 677 Huntington Avenue; Kresge G-4; Boston, Massachusetts 02115-6096, ATTN.: Joann Wilson-Singleton.

Number of Bound Copies
Doctoral students must submit two bound copies of their dissertation. The HSPH Registrar’s Office will distribute the original dissertation to Countway Library and the copy to the student’s department. Those students who have an approved double major should submit three bound dissertations (i.e., copies for each department and the original for the library).

Printing Method 
The dissertation must be typed, laser printed (300 dots per inch), high contrast Xeroxed, or optically or digitally scanned. The size of the print should be at least 10 point, but no larger than 12 point.

Paper 
High-quality archival, white 8 1/2 x 11 inches, acid-free or acid-neutral paper must be used. (If cotton, the paper should be 20% rag content or higher.) Paper which does not meet these minimum specifications is not acceptable for either the original or the copy. Some acceptable brands of paper are Crane’s Thesis Paper, Permalife, Perma-Dur, Hammermill Bond, Hollinger Acid-Free, Finch Opaque, and Xerox XXV Archival Bond. The Harvard Coop has dissertation-quality archival paper available.

Reprints
High-quality archival reprints should be made of any articles already having appeared in print. All pages must be 8 1/2 x 11 inches. It is not necessary to retype the article. There should be no grays or paper marks on the reprints. If there are photographs, the original should undergo “archival” or “optimum” processing. These should be included in the appendix.

Typing
All text should be double-spaced on one side of the page with footnotes single-spaced. If the dissertation is typewritten (i.e., not printed from a personal computer), the ribbon used should be black, preferably using film or nylon ribbon of medium darkness. The corrections must be made by some system that removes the unwanted character – preferably by erasure or by a “correcting” typewriter that actually lifts the unwanted letter from the page. Correction fluids, which simply coat the unwanted letters with a white paint, should not be used under any circumstances, since with time they bleed and flake away from the paper, exposing the type underneath.

Margins
The margins of dissertation must be: 1-1/4 inches at the top, 1 inch at the bottom, 1-1/2 inches at the left, 1 inch at the right.

Pagination 
Roman numerals (lower case) should be used for paginating the Title Page, Preface, Table of Contents, List of Figures, and List of Tables. Arabic numerals should be used for the text of the dissertation; all pages, including folding sheets containing tabular matter or drawings, should be numbered consecutively in the upper right corner of the page or folded sheet. Page numbers should be at least 1/2 inch from any edge of the paper to avoid loss when the dissertation is trimmed during the binding process. It is customary not to have a page number at the top of a page containing a chapter heading; the number may be centered at the bottom of the page, or omitted entirely.

  1. Drawings, charts, graphs, and photographs should be referred to as figures and should be numbered consecutively within the text of the dissertation with Arabic numerals. Each figure should carry a suitable caption; e.g.

    Fig. 42. Arrangement of Experimental Equipment.

  2. All illustrations should be either original drawings or reproductions made by photographic, Photostat, scanning, or blue print processed directly onto acid free, 20 lb. weight paper.
  3. Illustrations should be made carefully. Labels on figures can be lettered with the help of a guide or template to promote neatness and uniformity.
  4. All photographs included in the dissertation should undergo “archival” or “optimum” processing to ensure reasonable permanency. This processing is a series of special chemical procedures done while developing the film. Color photographs should not be used since they are impermanent. If color photographs are used, they should be accompanied by a mounted black and white copy.
  5. Any dissertation which includes electron micrographs should have an appendix with the original treated by a permanency process.
  6. Photographs printed too small to be bound directly into the dissertation should be permanently mounted on 8 1/2 x 11 inch high quality, long-lived and durable paper, using good quality commercial paste, dry-mount tissues (ironed on with a warm iron), or dry-mounting adhesive sheets. Do not use any gummed or cellophane tapes or rubber cement for mounting, since these materials deteriorate rapidly. Avoid also the dry-mount cements; they are vulnerable in time to both chemical spotting of the print and peeling away from the mounting sheet.

Tables 
Tables should be typed directly on, laser printed or offset printed onto the dissertation paper. A table that is small may be set into the text page in its logical location; a large table generally is presented on a separate following page. If a table needs more width than the narrow dimension afforded by the portrait page, the table can be typed across the length of the page (landscape). If using landscape format, leave a 1-1/2 inch margin on the long edge of the paper above the top of the table. Tables should be numbered consecutively within the text of the dissertation with Arabic numerals and should have suitable captions; for example:

Table 33. “Cigarette Consumption in the US; Adults Over 15 Years of Age, By Year.”