Start or Renew a Student Organization

How To Start or Renew a Student Organization

To start a Student Organization please follow the steps below to apply for recognition.

All existing Student Organizations must renew their status as a recognized student organization at the beginning of each academic year by following the steps below in order to remain active. There will be no exceptions to this process.

There are four steps to applying for recognition or renewal as a Harvard Chan student organization:

Step 1: Complete the Student Organization Recognition form by the following deadlines:

This form includes:

  1. Student organization name
  2. Student organization email address (if applicable)
  3. Mission statement and objectives
  4. Proposed schedule of programs and events planned throughout the year (event description, date, and budget)
    • Student organizations must plan at least 2 programs for the fall semester and 2 programs for the spring semester
  5. Officer information (name, Harvard email address, HUID, expected graduation, and position description of each officer)
    • All organizations must have at least 3 officers
    • Please note: there must be a officer responsible for budgeting and finance and if your organization has a website, one officer must be responsible for keeping it updated.
  6. Membership list (and affiliation)
    • Student organizations need to have at least 10 current Harvard Chan students, not including officers (name, Harvard email address, and HUID)
  7. Student organization website (if applicable)
  8. Student organization logo (if applicable)
  9. Student Organization Advisor information (name and Harvard email address)

The Office for Student Affairs will review the Student Organization Recognition form and contact applicants by Thursday September 19, 2019. If approved, applicants will be asked to complete Step 2 – Step 4.

Step 2: Acknowledgement of the Harvard Chan Student Organization Policies and Procedures, signed by all student organization officers. This form must be signed by:

  • Fall 1 Recognition: Monday September 23, 2019 
  • Fall 2 Recognition: Thursday November 14, 2019

Step 3: A Student Organization Advisor form must be completed by your advisor.  This form must be signed by:

  • Fall 1 Recognition: Monday September 23, 2019 
  • Fall 2 Recognition: Thursday November 14, 2019

An optional Student Organization Advisor Information Session will be held Thursday September 19, 2019 from 1:00-1:50pm in Kresge G2.

Step 4: Attendance at a mandatory training for student organization officers led by the Office for Student Affairs.

  • Fall 1 Recognition: Monday September 23, 2019 from 1:00-1:50 pm in Kresge 200
  • Fall 2 Recognition: Friday November 22, 2019 from 1:00-1:50 pm in the Kresge G4 suite room G48. Please check in at the front desk.

All new student organizations must have at least 1 student organization officer attend the training.

Once all documents have been submitted and reviewed, if your student organization is recognized, you will receive your budget allocation and the Treasurer for your organization will be set-up as a supplier.