Student Organization Registration

Re-Registration for Student Organizations

All existing Student Organizations must renew their status as a registered student organization for each academic year in order to remain active and receive funding. There will be no exceptions to this process.

Complete the Re-registration 2021-2022 process by logging into Harvard Chan Engage then click on your organization and switch to the “Manage” view then click the Re-Register this Organization button to submit your application by the following deadline:

  • Friday April 30, 2021 for the 2021-2022 academic year

Register a NEW Student Organization

To start a NEW Student Organization, please follow the four steps below to apply for registration:

Step 1: Log into Harvard Chan Engage and view the list of student organizations to see if the organization already exists, if it does not proceed to step 2.

If it does, please reach out to the student organization via the join or contact button on their individual page.

Step 2: Click the Register an Organization button on the Organizations tab and submit your application by the following deadlines:

  • Fall Registration: Friday October 9, 2020 at 5:00 pm
  • Spring Registration: Friday February 12, 2021 at 5:00 pm

OSA recommends holding a meeting prior to submitting your application with interested students to collect information needed for the application and to discuss the organization’s mission, leadership structure, events and programs for the year, and potential advisors for the organization.

You will need to provide the following on the application:

  1. Student organization name
  2. Student organization email address (if applicable)
  3. Mission statement and objectives
  4. Proposed schedule of programs and events planned throughout the year (event description, date, and budget)
    • Student organizations must plan at least 2 programs for the fall semester and 2 programs for the spring semester
  5. Officer information (name, Harvard email address, expected graduation, and position description of each officer)
    • All organizations must have at least 3 officers
      • Please note: there must be an officer responsible for: budgeting and finance, your Harvard Chan Engage organization page, summer communications from OSA – Summer Liaison.
  6. Membership list (and affiliation)
    • Student organizations need to have at least 10 current Harvard Chan students, not including officers (name and Harvard email address)
  7. Student organization logo (if applicable)
  8. Student Organization Advisor information (name and Harvard email address)

Step 3: A Student Organization Advisor form will be emailed to the advisor you indicate in your application and it must be completed by your advisor.  This form must be completed by:

  • Fall Registration: Wednesday October 14, 2020
  • Spring Registration: Wednesday February 17, 2021

The Office for Student Affairs will review the Student Organization Recognition form and contact applicants with a status by:

  • Fall Registration: Friday October 16, 2020
  • Spring Registration: Friday February 19, 2021

Step 4: Attendance at a mandatory training for student organization officers led by the Office for Student Affairs.

  • Fall Registration: Monday October 19, 2020 from 1:00-1:50 pm via zoom
  • Spring Registration: Monday February 22, 2021 from 1:00-1:50 pm via zoom

All new student organizations must have at least 1 student organization officer attend the training.

Once all forms have been completed and reviewed, if your student organization is registered and you have completed training, you will receive your budget allocation and your organization will become active and visible in Harvard Chan Engage.