Office for Student Affairs

Student Organization Registration

Re-Registration for Student Organizations

All existing Student Organizations must renew their status as a registered student organization for each academic year in order to remain active and receive funding. There will be no exceptions to this process.

To re-register, log into Harvard Chan Engage and go to https://engage.sph.harvard.edu/register. Look through the Re-Register Existing organization list and click the blue “Re-Register” button next to the student organization that you want to register.

If you have partially completed an application and need to complete it, please log in Harvard Chan Engage and go to: https://engage.sph.harvard.edu/submissions/registrations 

Registration Deadline:

  • Fall Registration: Friday September 15, 2023 at 5:00 pm
  • Spring Registration: Friday February 9, 2024 at 5:00 pm.

Register a NEW Student Organization

To start a NEW Student Organization, please follow the four steps below to apply for registration:

Step 1: Log into Harvard Chan Engage and view the list of student organizations to see if the organization already exists, if it does not proceed to step 2.

If it does, please reach out to the student organization via the join or contact button on their individual Harvard Chan Engage page.

Step 2: To register, log into Harvard Chan Engage and go to https://engage.sph.harvard.edu/register. Click the blue “Register a NEW Organization” button.

If you have partially completed an application and need to complete it, please log into Harvard Chan Engage and go to: https://engage.sph.harvard.edu/submissions/registrations 

OSA recommends holding a meeting prior to submitting your application with interested students to collect information needed for the application and to discuss the organization’s mission, leadership structure, events and programs for the year, and potential advisors for the organization.

You will need the following information to complete your application:

  1. Student organization name *Must follow the linked student organization handbook guidelines excerpt 
  2. Student organization email address (if applicable)
  3. Mission statement and objectives
  4. Proposed schedule of programs and events planned throughout the year (event description, date, and budget)
    • Student organizations must plan at least 2 programs for the fall semester and 2 programs for the spring semester
  5. Officer information (name, Harvard email address, expected graduation, and position description of each officer)
    • All organizations must have at least 3 officers who are enrolled in a degree-seeking program at the Harvard Chan School and be in good academic standing.
      • Please note: there must be an officer responsible for: budgeting and finance, your Harvard Chan Engage organization page, Summer Liaison to OSA.
  6. Membership list (and affiliation)
    • Student organizations need to have at least 10 current Harvard Chan students, not including officers (name and Harvard email address)
  7. Student organization logo (if applicable)
  8. Student Organization Advisor information (name and Harvard email address)

Step 3: A Student Organization Advisor form will be emailed to the advisor you indicate in your application and it must be completed by your advisor.  This form must be completed by:

  • Fall Registration: Wednesday September 20, 2023
  • Spring Registration: Wednesday February 14, 2024

The Office for Student Affairs will review the Student Organization Registration application and contact the student who submitted it with a status by:

  • Fall Registration: Friday September 22, 2023
  • Spring Registration: Friday February 16, 2024

Step 4: Attendance at a mandatory in-person training  for student organization officers led by the Office for Student Affairs.

  • Fall Training: Tuesday September 26, 2023 from 1:00-1:50 pm in Kresge G1
  • Spring Training: Tuesday February 20, 2024 from 1:00-1:50 pm in Kresge 200 in person

All student organizations must have at least 1 student organization officer attend the training.

Once all forms have been completed and reviewed, if your student organization is registered and you have completed training, you will receive your budget allocation and your organization will become active and visible in Harvard Chan Engage.