Office of Technology Development
1350 Massachusetts Avenue, Holyoke Center, Suite 727E
Everyone, including students, is expected to notify and to disclose to the Office of Technology Development (“OTD”) any invention that they have made in connection with their University work and/or through the use of University-administered resources. The University’s “Statement of Policy in Regard to Intellectual Property (the “IP Policy”), which provides additional details, is available from the OTD website at: http://www.otd.harvard.edu/resources/policies/IP/.
When an invention is subject to the IP Policy, OTD determines whether a patent application should be filed (the cost of which is borne by the University) and undertakes a marketing effort to license the technology for commercial development into new products and services. Net Royalties received on account of licenses are shared with the inventors according to the formula provided in the IP Policy.
Trademarks and Use of Harvard’s Name
Harvard Trademark Program
General Information about the Harvard Trademark Program
The Trademark Program is charged with the protection and licensing of Harvard’s trademarks worldwide and the administration of the University’s internal Use-of-Name policies and guidelines. The office also provides advice to members of the Harvard community on a wide range of trademark related issues.
In its protection efforts, the Trademark Program registers Harvard’s various trademarks and works to stop their unauthorized use around the world. Through its domestic and international licensing endeavors, the Trademark Program licenses the University’s trademarks (e.g., Harvard, Harvard University, Harvard College, Harvard Medical School, HBS, Harvard Football, the VERITAS shield, etc.) to qualified companies to produce a variety of insignia items; after covering the Trademark Program’s operational expenses, proceeds from the sales of these items help fund student financial aid initiatives of the University. The Trademark Program also administers Harvard’s Use-of-Name policies, which were established by the University to ensure that Harvard’s names and insignias (including those of its schools and units) are used appropriately and accurately by the University community and in accordance with the standards contained in the policies.
Use of Harvard’s Trademarks by Students and Student Groups
All student group names incorporating any of the University’s trademarks, including the name Harvard, are owned by the President and Fellows of Harvard College (Harvard University) and, by extension, are used by permission of the University. In addition, the use of any of Harvard’s shields/logos by student groups is only by permission of the University. And, any use of Harvard’s names/logos by student groups or students must comply with all relevant University policies, including the policy on the Use of Harvard Names and Insignias and that policy’s associated use-of-name policies and guidelines.
Student Group Guidelines
The Trademark Program has established the following guidelines to help student groups ensure that they represent their association with Harvard in an appropriate and accurate manner, as is required of all members of the Harvard community under the Use-of-Name policies. Specifically, the guidelines stipulate that all student organizations must clearly and accurately identify their association with the University in print and electronic publications, on websites, and in promotional materials and related activities so that the viewer understands that any given activity represented is that of a student organization and not an activity of the University of one of its schools or units:
Publications: a student group publication must bear a statement on its cover identifying that it is a publication of a student organization and the statement must be prominently placed and include the name of the school with which the student organization is associated, for example: “a publication of (name of the student group), an officially recognized student organization at (name of the relevant school).” Also, the identity statement that is used must be compliant with any supplemental guidelines established by the school with which the student organization is associated. In addition, the copyright page (or corresponding section) of the publication must state that “The Harvard name and the VERITAS shield are trademarks of the President and Fellows of Harvard College and are used by permission of Harvard University.” This statement can be modified to reflect the exact Harvard trademarks being used by the student group.
Websites: as is the case with publications, a student group’s website must bear a statement prominently placed on its homepage identifying the group as “an officially recognized (name of relevant school) student organization.” The statement must include the name of the school with which the group is associated and must be compliant with any supplemental guidelines established by the student group’s school. In addition, the website’s homepage must state that “The Harvard name and the VERITAS shield are trademarks of the President and Fellows of Harvard College and are used by permission of Harvard University.” This statement can be modified to reflect the exact Harvard trademarks being used by the student group.
Promotional Materials and Related Activities: the trademark guidelines also apply to student organization promotional materials and related activities. Thus, all brochures, posters, publicity materials, etc. related to any student group event or activity, whether taking place in the U.S. or abroad, must clearly identify the event/activity as being hosted by an officially recognized student group from (relevant school name).
Ordering Apparel or other Mercantile Items bearing Harvard’s Trademarks
Any student or student group that wants to have apparel or other mercantile items produced bearing any of the University’s trademarks (e.g., Harvard, Harvard University, Harvard College, Harvard Law School, H, HMS, Harvard Tennis, the VERITAS shield, all other Harvard school and house shields, etc.), including items bearing a student organization’s name that incorporates any of Harvard’s trademarks and/or logos, must seek approval from the Trademark Program before ordering such items (whether such items are for use by the student, student group, to give away, or to sell). The Trademark Program will provide guidance on how the trademarks may be used on the items, will assist the student or student group in selecting a licensee to produce the items (only official licensees of Harvard are permitted to produce mercantile items bearing the University’s trademarks), and will determine if the items being ordered qualify for royalty exemption.
Requests to have apparel or other mercantile items produced should be submitted via email to firstname.lastname@example.org.
For further information about the Harvard Trademark Program, please visit the Trademark Program’s website: www.trademark.harvard.edu or contact the office at email@example.com.