Welcome new students!
We in the Registrar’s Office at the Harvard T.H. Chan School of Public Health are looking forward to your arrival at the school. We want to make certain that the start of the academic year goes as smoothly as possible. To that end, we have compiled some important information regarding enrollment into classes, billing, orientation, and student health services.
We encourage you to look carefully at the information found here. These pages will be updated between now and when you arrive, so please do check them periodically for any important updates. Additionally, please make sure you review all of the information contained on the Admitted Students Website. Students in the MPH Generalist program should review the MPH-GEN Admitted Students Website.
Academic Information
Academic Calendar
The HSPH Academic Calendar is aligned with those of other Harvard graduate schools.
Important future dates are listed in our Summary and Planning Calendars.
Meeting With Your Advisor
The name of your advisor will be on your check-in label. You should schedule an appointment with them once you arrive on campus to discuss the appropriate selection of courses for your degree program. Please keep in mind that some faculty members have offices located off the Harvard Chan School campus.
Your class enrollment is considered finalized only after you have met with your advisor. Your class enrollment will be locked on the Add/Drop/Change deadline of the associated term, so you must meet with your advisor prior to these deadlines to review your enrollment. Once you have met with your advisor, he/she will electronically approve your class enrollment via my.Harvard.
If you have any questions regarding advising, please contact your program/department.
Course Enrollment
Students enroll in classes electronically via my.Harvard. You will be able to search the Harvard Chan School’s course schedule, and select the classes you wish to take. All enrollment dates and deadlines are listed on our Academic Calendar. Please keep in mind that this is not considered your final course enrollment. You will be expected to meet with your advisor upon arrival at the School, to obtain final approval for your selected courses. All enrollments must be finalized by the term’s add/drop/change deadline.
For additional instructions on how to enroll in classes, enrollment policies, and credit limits please visit our Student Knowledge Center.
Should you have any questions regarding your department’s academic requirements, please contact your department administrator.
*Email domains are @hsph.harvard.edu
Financial Information
Billing & Tuition Information
A variety of offices help manage your student account information.
Registrar’s Office
The Registrar’s Office assesses your tuition and fees. If you have questions about your tuition and fee charges, please contact them at: registrar@hsph.harvard.edu or 617-432-1032.
Students are encouraged to review the School’s billing policies and tuition and fee rates.
Office of Financial Aid
The Office of Financial Aid manages third party contracts, student loans, and grant/scholarship information. If you have questions about these items, please contact them at: osfs@hsph.harvard.edu or 617-432-1867.
Student Accounts Office
The Student Accounts Office generates your e-bill. If you have questions regarding the e-bill process, please contact them at: student_billing@harvard.edu or 617-495-2739.
Technology & Security Access
Student Identification Card
Returning Students: Please note that if you are continuing on in the same degree program, your current ID card is still valid. Please bring it with you when you arrive on campus.
New Students*: We recommend that you upload your photo per the ID Card Instructions (see link below). If you successfully submitted a photo and it was approved by the ID Services Office, your permanent photo ID card will be available at registration check-in. At that time, we will validate your identity and photo. You must bring a government-issued photo ID, such as a passport or a driver’s license in order to receive your Harvard ID card.
If you did not successfully submit a photo, you will be able to have your picture taken for your permanent photo ID card during Check-In.
Orientation & Check-in
Orientation Day is your in-person introduction to the HSPH campus and your program. Check-in is the process during orientation where you confirm you have completed your pre-arrival requirements and receive your student ID card. Please read all the below sections carefully, as they will simplify the check-in process for you. We regret that the Registrar’s Office is unable to accommodate requests for early check-in. If you have any questions or concerns regarding check-in, we encourage you to call the Registrar’s Office at (617) 432-1032.
Additional information about Orientation can be found on the Orientation Website.
Orientation Check-in Dates
Please select Check-in session below for additional information:
June Term 2023 Check-in
Check-in for incoming June term (MPH-EPI) students will be on Monday, June 5th, 2023.
Returning students are not required to check-in.
Summer 2023 Check-in
Check-in for incoming summer students will be on Wednesday, July 5th, 2023. Your check-in times correspond with your assigned cohort. You will receive your Check-In time by email prior to your arrival on campus from the Office of Education. Please adhere to your time slot so as to help speed up the process.
Returning students are not required to check-in.
Fall 2023 Check-in
Check-in for incoming fall students and students who began their degree programs during summer session 2023 will be on Monday, August 21st, 2023. Your check-in times correspond with your assigned cohort. You will be notified of your cohort and check-in time prior to your arrival on campus.
Returning students are not required to check-in.
Check-in Day Holds
Holds are check-in requirements which must be cleared before you can get your ID card. Additionally, if you don’t clear your holds by the beginning of the semester, you may also be removed from class lists and administratively withdrawn from degree candidacy. Check-in requirements are outlined below.
Please select hold type below for additional information:
Green Station – No Holds
Yellow Station – Conditional Registration
Admissions ContingencyNew students must meet all admissions contingencies specified in their admissions checklist on the my.harvard portal prior to enrolling in classes.
All students need to present official documentation in the form of transcripts, and World Education Services (WES) evaluations. If you submitted official transcripts or WES evaluations to SOPHAS, we will be able to access those documents. If you still have a To-Do item showing that we have not received the WES evaluation or the official transcripts, please contact our the Admissions Office
As a matter of policy, students may be enrolled in only one degree program at a time. Only those students in approved programs may be enrolled in more than one degree program at a time. The approved programs are limited to: MD/MPH, JD/MPH, and MUP/MPH.
For this reason, any student scheduled to begin a degree program at the School must show proof of degree conferral for all prior post-secondary degrees. In the case of any extenuating circumstances, please contact the Admissions Office as soon as possible. Waivers of this requirement must be approved by the Enrollment Committee of the Office of Student Services.
If any contingencies are not submitted in a timely fashion, your matriculation and graduation eligibility will be impacted. If you have any questions about admissions contingencies, please contact the Admissions Office.
Math Review
If Math Review is a required contingency, we understand that this will not be satisfied by check-in day. Upon completion of Math Review, we will receive a list of those students who have satisfied the contingency, however, you must register for and attend Math Review if this is one of your required contingencies.
Admissions Deferral
Admitted students should note deferral requests are reviewed only in rare exceptional circumstances. Deferrals are not guaranteed. Please contact the Admissions Office to inquire about the deferral request process. There is a $55 SOPHAS Express application fee. If the one-year deferral request is approved, there is $700 non-refundable deferral confirmation deposit that will be required. This non-refundable deposit will be credited towards tuition upon enrollment. Please note that during the period of the deferral, students cannot enroll in any degree programs or credit-granting courses.
Admissions Contact Information:
Email: admissions@hsph.harvard.edu
Phone: (617) 432-1031
Blue Station – International Students
Blue Slip – International Students
International students must register their visa and passport information with the Harvard International Office (HIO) via the Harvard International Office Student Portal for verification. Elizabeth Capuano, the HIO’s Advisor to International Students and Scholars for the Harvard T.H. Chan School of Public Health, will be available to meet with you at the School during registration check-in should you have questions.
Students’ failure to complete this by the add/drop/change deadline, will result in withdrawal from degree candidacy.
If you have any questions about your visa, please contact the Admissions Office at (617) 432-1031.
Purple Station – Immunization
Immunization Requirement
Students must meet Massachusetts’ strict immunization requirements in order to register for classes. We encourage you to receive the required immunizations before you arrive at Harvard, as many private health plans will cover the cost. If you are unable to obtain these prior to your arrival on campus, you may arrange to get immunizations at various locations in the area, including Harvard University Health Services (HUHS). Please note that your health plan may not cover immunizations you receive at HUHS, in which case you will be responsible for the cost of the immunizations.
Students who have not submitted the immunization forms will not be allowed to enroll and will be withdrawn from program candidacy if the requirements are not met by the add/drop/change deadline.
Red Station – Financial
Financial ClearanceTo fulfill financial requirements, a student must pay all past charges due to the University and must take one of the following actions toward payment of the current semester’s charges:
- Pay current semester’s charges in full.
- Enroll in the Monthly Payment Plan (MPP). This plan allows students to pay term bill charges in four monthly installments. The first installment must be made prior to enrolling in classes. The processing fee is $35 per semester. To apply for the MPP, contact the Student Accounts Office at (617) 495-2739.
- Have approved loans and/or scholarships/grants that will cover the semester’s charges.
- Have approved loans and/or scholarships/grants that will partially cover the semester’s charges and pay the balance.
- Have a Third Party Contract Online Form submitted by an outside organization to the Office of Financial Aid. If only partially covered, pay the remaining balance.
For loan information, please contact the Office of Financial Aid at (617) 432-1867.
If you have questions regarding your student account, please contact the Registrar’s Office at (617) 432-1032.
- All students who have received a Harvard Key must access their account on-line at http://sfs.harvard.edu/.
For more information on the School’s billing policies, please visit: https://www.hsph.harvard.edu/student-billing/
Orange Station – Online Check-in Hold
If you are given an orange sticker, you have not completed your Registration Check-In on my.harvard and there is a hold on your class enrollment. Please locate the To Do section on your student home page, and click on the Harvard Chan School Check-In link. Once you have successfully completed your check-in, please proceed to the ORANGE STATION to clear your hold. The Harvard Chan School Check-In link will be available at the end of June 2022.
Your class enrollment will not be finalized and you will not receive your Harvard ID card until you have cleared your hold(s). If you do not clear your hold by the add/drop/change deadline, you will be administratively withdrawn from degree candidacy.
Returning Students
- Returning Students are not required to participate in the Orientation Check-in Process. You must however, meet your pre-class enrollment requirements including being financially cleared in order to enroll in classes.
- Returning students must complete any outstanding contingencies prior to the first day of classes. If the contingencies are not satisfied, your class enrollment and/or graduation eligibility will be impacted.
- Continuing doctoral students must be in compliance with the doctoral timetable outlined in the Harvard Chan School’s Student Handbook. Students who have not maintained the timetable must submit the appropriate forms to the Registrar’s Office by the first day of classes.
- Returning students: Please note that if you are continuing on in the same degree program, your current ID card is still valid. Please bring it with you when you arrive on campus.
Contingencies
We want to help make your check-in a fast and easy process by not waiting in line!
Please be aware that holds must be cleared by the Enrollment deadline for each term.
If contingencies are not clear by this deadline, you will be withdrawn from the program.
In order to receive your Harvard Photo ID, you will need to show an official government photo ID. Additionally, you must have completed the following steps:
For All Students
- Cleared your term bill balance with the Student Receivables Office or the Office of Financial Aid, either with a payment, loan, or sponsorship agreement.
- Completed your immunization requirements with Harvard University Health Services.
- Uploaded your photo for the production of your Harvard ID card (unless you already have a current ID).
For Degree Students Only
- Satisfied all contingencies as stated in your letter of admission. Please remember that SOPHAS does not forward transcripts, so you need to provide all requested transcripts to the Admissions Office.
For Students with Visas
- Check in with the Harvard International Office. You will need your I-20/DS-2019 and passport. A representative from HIO will be at the School during check-in for your convenience.
Other Information & Resources
Important Web Pages
Admissions Office
Admitted Student Website
Career Advancement
Office of Financial Aid
Registrar’s Office
Student Affairs Office
Student Accounts Office
Important Phone Numbers
General Information
Academic Departments
Harvard University Health Services
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Books and Supplies & Course Materials
Transportation
Harvard Chan School Administration
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