Organization Documents

Organization Leader Resource Center in Harvard Chan Engage

As a student organization leader, after you have registered your organization, you may refer to the Organization Leader Resource Center for the following:

  • Student Organization Handbook 2023-2024
  • Student Reimbursement Request Form video tutorial
  • Supplemental Funding Form video tutorial
  • Catering menus

If you have questions regarding policies and procedures and detailed information about running Student Organizations at Harvard Chan please contact

Reimbursement Requests

Students should never spend money without confirming in advance that the expense will be reimbursable and compliant with the Office for Student Affairs, Harvard Chan School, and Harvard University financial procedures.

If you are part of a student organization and are not sure whether an expense is allowable, refer to the Approved Expenses page of the Student Organization Handbook or email before making a purchase.

Reimbursements should be submitted promptly as the process can take 6 weeks or more.

All reimbursements must be submitted by May 3, 2024 for the 2023-2024 academic year.

For information on how to submit an expense for reimbursement and frequently asked questions, please click HERE.

Room Reservations

View available rooms in Kresge and FXB on BookIt.  In the upper right hand corner, choose “filter” to select the desired day.  Once you have found an open room, please enter it in the Event Request form through Harvard Chan Engage. In the Manage View of your student organization click on the menu (3 lines next to the organization name) and in the Organization Tools drop down select Events and then click the Create Event button.

Note: Students are unable to reserve rooms directly. Only student organizations can reserve rooms through the Office for Student Affairs.

Food Orders

Sebastian’s Cafe is the exclusive caterer at Harvard Chan.  All on-campus food must be purchased through Sebastian’s unless they have given permission for you to use an outside vendor for food that Sebastian’s does not prepare (e.g. Halal, Kosher, Nigerian, Thai etc.). The vendor must be Food Safety Certified.

Student Affairs will submit your order on your behalf, menus are located in the Organization Leader Resource Center.

Note: Standard food orders should be placed at least 1 week in advance. Food orders for more than 30 people should be placed three or more weeks in advance.