Organization Documents

Organization Leader Resource Center in Harvard Chan Engage

Please refer to the Organization Leader Resource Center for the following:

  • Student Organization Handbook 2020-2021
  • Student Reimbursement Request Form
  • Supplemental Funding Form
  • Plasma Screen Advertising Template
  • Event Request Form can be accessed via Harvard Chan Engage when you create your event

If you have questions regarding policies and procedures and detailed information about running Student Organizations at Harvard Chan please contact

Reimbursement Requests

Students should never spend money without confirming in advance that the expense will be reimbursable and compliant with OSA, Harvard Chan, and Harvard University financial procedures.

If you are part of a student organization and are not sure whether an expense is allowed, refer to the Approved Expenses page of the Student Organization Handbook or email before making a purchase.

Reimbursements should be submitted promptly as the process can take 6 weeks or more.

All reimbursements must be submitted by May 14, 2021 for the 2020-2021 academic year.

For information on how to submit an expense for reimbursement and frequently asked questions, please click HERE.

Room Reservations

View available rooms in Kresge and FXB on BookIt.  In the upper right hand corner, choose “filter” to select the desired day.  Once you have found an open room, please request it through the Event Request Form.

Note: students are unable to reserve rooms directly.

Food Orders

Sebastian’s Cafe is the exclusive caterer at Harvard Chan.  All on-campus food must be purchased through Sebastian’s unless they have given permission for you to use an outside vendor for food that Sebastian’s does not prepare (e.g. Halal, Kosher, Nigerian, Thai etc.). The vendor must be Food Safety Certified.

View the Sebastian’s Catering Menu and Budget Catering Menu

Contact Student Affairs to place your food order.

Note: Standard food orders for up to 30 should be placed at least two weeks in advance. Food orders for more than 30 people should be placed three or more weeks in advance.

Web Support


All officially recognized Student Organizations may have a WordPress which is a Student Organization website. Please contact  OSA  with questions about student organization websites.

Web Technologies at Harvard Chan offers instructions, tutorials, design templates and classes.


Student Organizations are also eligible to set-up listserves to aid with communication. To request a listserv account go to: