If an Instructor needs to have a TF for his or her course, he/she will contact Doug Scaffidi (dscaffidi@hsph.harvard.edu) with information about the course and his or her expectations for the Teaching Fellow position.  Academic Programs will then email the opportunity to students, and the interested students will contact the instructor directly.  The instructor will then reach out to the student(s) that he or she is interested in working with.

PLEASE NOTE:   If you are currently a student that is hired into a full-time, Harvard based student-staff position, the instructor will need to get prior approval from the HPM Academic Programs Office before hiring can begin.  This is due to the extra financial implications, possible conflicts with the scheduling of the full time position and TF position, and compliance issues.  This also applies to Harvard non-student staff members.  If you have any questions, or need more information, please reach out to Doug Scaffidi at dscaffidi@hsph.harvard.edu.

TF hiring process is handled by Doug Scaffidi, Senior Academic Coordinator in the Office of Academic Programs in HPM. Doug will reach out to each instructor prior to the start of the semester, and will request the following information:

• name and contact information of their TF(s)
• the general functions that the TF(s) will be performing for that instructor’s course(s) (i.e. arranging logistics, grading assignments, leading discussion sessions, holding office hours, etc.).
• If the instructor plans to use a TF that is not affiliated with the School, the instructor will need to send the TF’s email address along with their affiliation.

All new TF’s will then receive an email from the Senior Academic Coordinator prior to the beginning of the semester that requests the following:

• All TFs must review, sign, and return the Community Norms and Expectations Policy Community Norms and Expectations Policy to the Doug Scaffidi as soon as possible. This policy can be accessed HERE.  A copy of the policy will be attached to the email.  Completing this form is a requirement, and TFs will not be paid until the Senior Coordinator has a copy of this policy on file.
• TFs will be asked to contact Leila Rosario (lrosario@hsph.harvard.edu) to complete any necessary paperwork for payment. These documents include an I-9 (if not already on file), an identification from the list on the I-9, and an Employee Registration Form.  TAs must complete these required forms before being hired for the position.

In general, most TFs work between 5-15 hours per week, depending on the course and the workload. Estimated hours per week should be discussed prior to beginning a TF position.  Pay rates and information can be found HERE.

TF’s should expect to be paid on a monthly basis.  For more information on the Harvard Chan School payment policies, please visit HERE .

Questions about TF stipend payments should be directed to:

Leila Rosario, Financial Operations Manager

lrosario@hsph.harvard.edu

617.432.4434

General Questions about being a TF can be directed to:

Doug Scaffidi, Senior Academic Coordinator

dscaffidi@hsph.harvard.edu

In addition to attending the class, TFs may be expected to do a variety of activities such as preparing materials for class, holding “office hours” (virtual or live) for one-on-one tutoring and collecting materials, reviewing problem sets, assisting with graded assignments, arranging for media services in the classroom, maintaining the intranet Course Web Page, and teaching various sections of the class or labs. Exactly what is required of any individual TF is determined by the course instructor and depends on the student’s abilities and the needs of the specific course.

Canvas is the learning management system at the Harvard T.H. Chan School of Public Health.  It is where students and instructors access all of their course websites.  You can access Canvas directly by visiting http://canvas.harvard.edu and logging in with your Harvard Key or you can access your courses through MyHarvardChan.  You can also set up the Canvas app on your smartphone or tablet.

Instructors may ask their TFs to assist them with setting up their CANVAS site for their courses, and maintaining this site.  Here are some helpful resources:

Canvas General Information Site:  https://www.hsph.harvard.edu/information-technology/canvas/

Canvas Guide for Instructors (FAQs for set up and updating): https://guides.instructure.com/m/4152

Canvas Questions and/or Tutorial Set Up:  mets@hsph.harvard.edu

The class roster can be found via my.harvard.  The HELP section of my.harvard has some very easy to follow instructions to assist instructors in finding this list:  https://harvard.service-now.com/ithelp?id=kb_article&sys_id=315d83b1db8607c0a914fff31d96196a

The class roster will likely be available a few days prior to the start of class, however, please keep in mind that it will not be finalized until after the add/drop deadline of each quarter.

If you have any questions at all,  please contact Doug Scaffidi at dscaffidi@hsph.harvard.edu.

If a TF needs to book a room for a one-time course-related event or for the entire term,  he or she will need to reach out to Doug Scaffidi at dscaffidi@hsph.harvard.edu with their room request.  Please send  the requested dates, times, and items needed in the room, and please give at least 24 hours notice.

It is the responsibility of the course Instructor and/or TF to arrange Visitor Passes for Guest Lecturers. All visitor passes can be arranged online via the Visitor Pass link found on this page: https://www.hsph.harvard.edu/operations/forms/

Visitor passes must be arranged at least 24 hours prior to the date that your guest arrives.  If you have any questions or concerns regarding Visitor Passes, you can contact Doug Scaffidi at dscaffidi@hsph.harvard.edu or the Harvard Longwood ID Office:

Harvard Longwood ID Office

• Location: Kresge Building Office 119, 677 Huntington Ave, Boston, MA 02115,
• Phone: 617-432-0389 (2-0389)
• Email:   idoffice@hsph.harvard.edu
• Open: Monday-Friday 8:00am-4:00pm

It is the responsibility of the course Instructor and/or TF to arrange for AV assistance from the Department of Information Technology for their courses. If you need help setting up your AV needs, or need to record your course, you can request assistance online via the following portal:  https://www.hsph.harvard.edu/information-technology/service/classroom-and-conference-room-support/

AV arrangements must be made least 24 hours prior to the date that you need assistance.  If you have any questions or concerns regarding AV arrangements, you can contact Doug Scaffidi at dscaffidi@hsph.harvard.edu or you can phone the AV team at 617-432-HELP.

Each course instructor is sent a request for parking needs prior to the beginning of each term by the Senior Academic Coordinator, Doug Scaffidi.  Instructors are encouraged to return this form prior to classes starting.

In the event that your instructor has not notified the office of parking needs, and/or parking for guest lecturers needs to be arranged on an ad hoc basis, please send your request to Doug Scaffidi at dscaffidi@hsph.harvard.edu at least 48 hours prior to your guest lecturer’s arrival.  Any requests submitted at the last minute will be addressed during normal working hours.  Same day parking requests may not be possible.  Please plan accordingly.

All TFs have access to the 3^rd and 4^th floor copier during regular business hours to make copies for courses that they are TF-ing for. If a TA does not have access to a printer and needs to print an original, these items can be sent to Doug Scaffidi at dscaffidi@hsph.harvard.edu.  Please give advance notice of a business day, if possible.

Teaching Fellow evaluations are available to TFs on the course evaluation website once the evaluations are posted (usually within several weeks of the end of the course).  Only the TF and the course instructor can see these evaluations.

Any questions regarding Teaching Fellow Evaluations should be directed to:

MPH Office, Office of Education

mph@hsph.harvard.edu

617.432.0090