Grade Changes

Final authority for the designation of grades rests with the primary instructor of each course. Only primary instructors may initiate a change in grade. Once a grade has been submitted to the HSPH Registrar’s Office, the following procedures must be followed in order to make any changes.

1) To change an “Incomplete” to an I/ordinal or I/pass/fail grade: The primary instructor must complete the final portion of the Incomplete Contract for the student and deliver the form directly to the HSPH Registrar’s Office. The primary instructor must then submit the final grade to the Registrar’s Office via ALICE.

2) To correct a clerical error in reporting the original grade: The primary instructor must submit a Change of Grade Form to the Registrar for review and decision by the chair of the CAD or his/her designee.

3) To change a grade in light of new and relevant information regarding the student’s performance: The primary instructor must submit a Change of Grade Form to the Registrar for review and decision by the chair of the CAD or his/her designee.

For grade changes other than those made to resolve an incomplete, the primary instructor is expected to indicate that he/she has reviewed the work of all other students in the course in order to determine that no similar errors have been made and gone uncorrected (CAD 1/89).

Change of Grade Forms will not be accepted from a student; the instructor must submit the completed form.
Please note that grades cannot be changed after a degree has been voted, nor will a grade change be considered beyond one semester following the initial due date of the grade.