Appointment Processing/WASABI for Administrators

Wasabi is a desktop application at the Harvard Chan School of Public Health used for all appointment and payroll transactions.  The online Wasabi manual provides users with detailed information and job aids.

Here you will find a helpful chart for processing Wasabi transactions.  Those in yellow are the more commonly used actions.  Wasabi Job Data Changes Chart

Position Management for Academic Appointments

On October 7, 2019, the University implemented a new position management system.  The Wasabi Position Management Hire Job Aid gives step-by-step instructions for creating new positions.

Below is information about how this system affects academic appointments.

  • Position numbers are required only for paid appointments in the Senior Faculty, Junior Faculty, and Other Academic employee classes.  Unpaid appointments, postdocs, and temporary academics are not included in position management.
  • New positions should be created just before the hire action is transmitted so that the position job code, department, and business title will be correct for the appointee who will be hired.  When creating a new other academic position, please complete OFA’s position form and attach it to the Wasabi new position transaction. (Please note:  This form is not needed for senior and junior faculty appointments.)
  • The Wasabi transaction to create a new position asks for a position title  (in addition to a business title.)  Please use the “HSPH title” on OFA’s job code list for the position title.
  • A new position will need to be created when a postdoc is being moved to a paid appointment in the Other Academic employee class such as research associate, research scientist, or visiting scientist.  This is necessary because postdocs do not have position numbers, but all paid Other Academics do.
  • A new position will need to be created when an unpaid Other Academic, Junior Faculty, or Senior Faculty appointee is moving to a paid appointment.
  • PLEASE NOTE:  Academic appointees keep their same position number throughout their Harvard career.  A new position does not need to be created when an appointee is promoted or has a change in appointment title.
  • For more information please refer to Position Management for Academic Appointments

Annual Salary Increase Process (ASIP)/WASABI instructions

The Annual Salary Increase Process (ASIP) occurs once a year to provide yearly salary increases, bonuses and next year’s costing distributions. This process generally starts in May and finishes by with salary distributions reflecting the increases and/or bonuses by mid-July. The ASIP tool in Wasabi is used to calculate the merit increases for all eligible academic appointments (see instructions below).

Wasabi ASIP Instructions